Human Resource & Risk Assistant

POSITION SUMMARY:

Under the supervision of the Human Resources Director and consistent with the Christian Mission of the YMCA, the Human Resource & Risk Assistant is directly responsible for day to day operations of the YMCA including onboarding, monitoring and tracking of staff training, managing volunteer processes and onboarding, google forms, calendars and other HR/Risk functions as assigned. This position averages 37 hours per week.

OUR CULTURE: 

Our mission and core values are brought to life by our culture. In the Y we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: We believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

ESSENTIAL FUNCTIONS:

• Assist with onboarding and processing of all new hires and volunteers, including references and I-9 submissions
• Assist with implementation of volunteer software, Volunteer Matters
• Serve on Praesidium Academy Risk Management team and assist as needed
• Tracking of all required new hire and rehire paperwork, follow up as needed
• Monitoring & tracking of staff training and certifications. Works closely with Directors and assists in Y-USA Learning Pathways.  
• Database management and record keeping
• Design and implement Google forms as needed
• Assist with updating job descriptions as needed
• Updates Association annual calendars 
• Creates registrations for trainings in Daxko like CPR and New Employee Orientation
• Responsible for ensuring compliance to all established procedures, policies, and safety standards for the YMCA and carrying out all responsibilities in an honest, ethical and professional manner, maintaining confidentiality and discretion when applicable. 
• Serves as back up to other Corporate office personnel when needed
• Check voicemails and emails daily and return correspondence within 24 hours
• All other duties that are directly/indirectly related to the HR department
• Assist with the Annual Giving Campaign 
• Attend Association or Branch meetings when needed
• Adhere to policies related to boundaries with consumers
• Attend/complete required abuse risk management training before working with consumers and on an annual basis.
• Adhere to procedures related to managing high-risk activities and supervising consumers
• Follow mandated reporting requirements

YMCA LEADERSHIP COMPETENCIES: (Leader)

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve
others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and
perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s
point of view, and remains calm in challenging situations. Listens for understanding and meaning;
speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to
another. Embraces new approaches and discovers ideas to create a better member experience.

Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an
openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:

• Excellent customer service skills 
• 1-3 years’ experience in related work 
• Flexibility to perform a variety of tasks simultaneously 
• Basic computer skills and data entry skills required
• Familiar with applications like Microsoft Office, Google and CRM/HRIS systems

WORKING CONDITIONS:

• Ability to perform all physical aspects of the position, including lifting, carrying, pulling, standing and walking.  (up to 50 lbs.)
• Exposure to communicable diseases and bodily fluids.
• Ability to speak concisely and effectively communicate.
• Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.

Salary : $17 - $20