Administrative Assistant

Contract to Direct Hire Job in San Diego, CA!!

Job Summary

We are looking for a Front Desk Administrator to ensure smooth office operations and provide comprehensive administrative support to our team. This role involves managing day-to-day tasks, coordinating activities, and assisting with key projects and events. Providing direct support to senior leadership.

Job Description

• Provide general office support, including phone and email communication, ordering office and kitchen supplies, and maintaining a neat and organized workspace and facility.
• Serve as the primary point of contact with the building landlord and vendors for maintenance, repairs, and facility-related needs.
• Coordinate office activities and ensure compliance with company policies.
• Manage calendars, agendas, travel arrangements, and appointments for senior management and project teams.
• Schedule and organize meetings, book conference rooms, and set up video calls for internal teams and external stakeholders.
• Maintain and organize project documentation for easy access and accuracy.
• Process expense reports, invoicing, and purchasing card transactions.
• Assist with new hire orientation and onboarding.
• Support company events, conferences, and team-building activities, including securing venues, arranging catering, and managing logistics.
• Provide front desk and reception support from Monday-Friday, 8:00-5:00 pm.

Skills Required

• Previous experience in administrative or office support roles.
• Strong organizational and multitasking skills.
• Ability to work effectively with people at all levels of the organization, including senior leadership.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to handle confidential information with discretion.
• Experience in event coordination and travel arrangements is a plus.

Education/Training/Certifications

• High School Degree or GED

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”

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