What are the responsibilities and job description for the File Clerk/Office Assistant position at Gary Voight Dispensing Optician?
Overview
Join our team as a File Clerk/Office Assistant and become a vital part of our efficient office environment! This role offers an exciting opportunity to showcase your organizational talents, administrative skills, and customer service expertise.
Responsibilities
- Manage and maintain accurate filing systems, both electronic and paper-based, ensuring quick retrieval of documents.
- Greet visitors warmly at the front desk, providing excellent customer service and directing them appropriately.
- Handle multi-line phone systems with professionalism.
- Perform data entry tasks using optical software with precision and attention to detail.
- Support office management by organizing calendars, scheduling appointments, and coordinating meetings.
- Assist with basic bookkeeping tasks.
- Proofread documents for accuracy, clarity, and proper formatting before distribution or filing.
- Support administrative duties such as copying, scanning, filing, and maintaining office supplies inventory.
- Provide customer support by addressing inquiries via phone or email with courteous professionalism.
- Maintain confidentiality of sensitive information while ensuring all records are up-to-date and properly organized.
Requirements
- Proven office experience or clerical background demonstrating strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
- Excellent computer literacy with the ability to learn new software quickly.
- Strong typing skills with high accuracy; familiarity with data entry processes essential.
- Experience handling multi-line phone systems and practicing good phone etiquette.
- Previous experience in customer service or front desk roles preferred; optical or medical receptionist experience is advantageous.
- Demonstrated organizational skills with the ability to prioritize tasks efficiently.
- Ability to manage time effectively while maintaining attention to detail.
Pay: $15.50 - $18.00 per hour
Benefits:
- Employee discount
Ability to Commute:
- Klamath Falls, OR 97601 (Preferred)
Work Location: In person
Salary : $16 - $18