What are the responsibilities and job description for the Office Support Administrator II position at Garver Engineering?
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Office Support Administrator II
Lawrenceville, Georgia
Job TitleOffice Support Administrator II
Business Line/Corporate Support Office Support
Reports to Regional Office Support Leader
FLSA Classification Non-Exempt (Overtime Rate 1.5)
Job Summary
We are looking for an Office Support Administrator II for our Lawrenceville, GA office. This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.
The Office Support Administrator II provides intermediate-level administrative and operational support to ensure efficient day-to-day office functions. This role requires a detail-oriented professional who can manage multiple tasks, support team operations, and deliver high-quality administrative services with moderate supervision.
The position serves as a key contributor to office efficiency, supporting staff and leadership while continuing to build expertise, independence, and problem-solving capabilities.
Key Responsibilities
Administrative Support
- Provide administrative support to leaders and teams, including scheduling meetings, managing calendars, coordinating travel arrangements, and other administrative tasks as needed
- Prepare, format, and distribute agendas, meeting minutes, correspondence, reports, presentations, and other documents
- Maintain organized filing systems (electronic and physical) and ensure data accuracy and confidentiality
- Respond to internal and external inquiries in a timely and professional manner
Office Operations
- Requires being physically present to support daily office operations, including supply management, equipment coordination, workspace organization, and office maintenance
- Decorate for the holidays, various events, and everyday office aesthetic (may require bending, kneeling, walking, stairs, lifting, and standing on ladders)
- Assist with onboarding logistics for new employees, including system access and workspace setup, etc.
- Coordinate meeting and event logistics such as catering, room reservations/event venues, materials preparation, and technology setup
- Package pickup and delivery to include sorting and distributing incoming mail and preparing outgoing mail and packages
- Maintain office vehicles to include mileage logs, maintenance, registration, etc.
- Maintain calendars for conference rooms and office vehicles
- May require extended hours during peak periods or special projects
Process & Task Coordination
- Assist with tracking tasks, deadlines, and deliverables for team projects
- Follow established procedures and identify basic process improvement opportunities
- Support the implementation of administrative processes and standard operating procedures
Financial & Data Support
- Process routine invoices, expense reports, and purchase requests in accordance with company guidelines
- Maintain spreadsheets, databases, and records for tracking operational or financial information
- Create and monitor budgets and assist with financial tracking and reporting
- Generate routine reports and summaries for team or management review
Collaboration & Communication
- Work collaboratively with team members and other departments to support business needs to include IT, Real Estate, and other Office Support Administrators
- Escalate issues or concerns appropriately to higher-level administrators or leadership
- Provide support and backup coverage for peers as needed and other duties as assigned
- Provide support for client-facing events and serve as liaison between internal teams and clients
- Manage sensitive and confidential information with a high level of discretion
- Help to drive and champion Garver culture and initiatives
Qualifications
Education & Experience Required
- High School Diploma or equivalent; some college preferred
- 2-4 years of clerical or administrative experience
- Experience in a professional or office environment
Licenses/Credentials
- Valid Driver's License required for employment and to operate company vehicle as needed to perform duties
Preferred Qualifications
- Basic IT experience
Skills & Competencies
- Strong customer service and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
- Strong organizational skills with the ability to manage multiple tasks and priorities
- Strong attention to detail and commitment to accuracy
- Effective written and verbal communication skills
- Ability to follow established processes while exercising sound judgment
- Basic problem-solving skills with a willingness to learn and grow
- Financial acumen as it applies to budget and financial responsibility
- Positive attitude, strong work ethic and ability to work effectively both independently and as part of a team
Physical Requirements
- Ability to sit for extended periods of time
- Lifting or carrying up to 30 pounds
- Pushing or pulling
- Keyboarding
- Driving
- Stooping, crouching, or kneeling
- Ability to hear, understand, and distinguish speech to communicate in person and on the phone
- Visual acuity to read printed materials and screens
These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
***To be considered, applicants must provide a cover letter with their application. ***
This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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Garver, LLC is an affirmative action employer and does not discriminate on the basis of race, sex, color, age, national origin, veterans, religion or disability, in programs, activities, hiring and employment and complies with all civil rights provisions.Complaints of alleged discrimination or if you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Tatiana Herrington, Director of Human Resources, TBHerrington@GarverUSA.com, (501) 537-3256.