What are the responsibilities and job description for the Office Support Administrator I position at Garver Engineering?
- Requires being physically present at the office to greet guests, vendors and employees, receive deliveries, and answer phones during normal business hours
- Maintain common areas to include all equipment
- Coordinate office cleaning services and repairs
- Package pickup and delivery to include sorting and distributing incoming mail and preparing outgoing mail and packages
- Order, receive, and distribute general office and breakroom supplies
- General typing, copying, printing, and binding
- Physically available to assist Business Lines and Corporate Support Lines with administrative tasks as needed
- IT and Real Estate inventories/assistance
- Scan documents to electronic files
- Basic document creation
- Basic data entry in information systems and databases
- Maintain office vehicles to include mileage logs, maintenance, registration, etc.
- Set up, host, and clean-up meetings, lunches, and events (meals, venue, AV, etc.)
- Decorate for the holidays, various events, and everyday office aesthetic (may require bending, kneeling, walking, stairs, lifting, and standing on ladders)
- Assist with travel arrangements
- Maintain calendars for conference rooms and office vehicles
- Code, route, track, and record office related invoices/expenses
- Assist with onboarding new hires (building access, first day photo, etc.)
- Manage sensitive and confidential information with a high level of discretion
- Help to drive and champion Garver culture, values, and initiatives
- Other duties as assigned
- High School Diploma or equivalent
- 1-3 years of clerical or administrative experience
- Basic experience in a professional or office environment is a plus
- Valid Driver's License required for employment and to operate company vehicle as needed to perform duties
- Basic IT experience
- Strong customer service and interpersonal skills
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
- Strong attention to detail and willingness to learn
- Good organizational and time management skills
- Effective verbal and written communication skills
- Positive attitude with a strong work ethic and team-oriented mindset
- Basic financial understanding as it applies to budget and financial responsibility
- Ability to follow instructions and work under supervision
- Ability to sit for extended periods of time
- Lifting or carrying up to 30 pounds
- Pushing or pulling
- Keyboarding
- Driving
- Stooping, crouching, or kneeling
- Ability to hear, understand, and distinguish speech to communicate in person and on the phone
- Visual acuity to read printed materials and screens
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,300 employees, Garver has a people-first culture that drives innovative, client-first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
Garver, LLC is an affirmative action employer and does not discriminate on the basis of race, sex, color, age, national origin, veterans, religion or disability, in programs, activities, hiring and employment and complies with all civil rights provisions.Complaints of alleged discrimination or if you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Tatiana Herrington, Director of Human Resources, TBHerrington@GarverUSA.com, (501) 537-3256.