What are the responsibilities and job description for the Office Support Administrator II position at Garver and Careers?
Garver’s Downtown Little Rock office is seeking an Office Support Administrator II. The responsibilities of this position will vary daily but will primarily focus on handling the day-to- day administrative tasks to support the 30-person office.
This position will support a team of strategic thinkers and creative doers all steadfastly focused on telling the story we live out every workday — that Garver is the best firm to work for and with. The right person for this role will be energized by operating in this high-volume creative environment. This position requires a high level of organizational and prioritization skills.
This is an on-site/in-office position with nearby parking paid.
Key Responsibilities:
- Greet incoming guest/vendors, including those who visit our in-house video and podcast studios
- Event support to include planning, coordinating catering, venues and managing budgets.
- Handle pickup/delivery of shipments, including working with our promotional vendor to locally pick up samples
- Schedule and coordinate travel for team members and as requested for incoming visitors
- Ensure cleanliness of all office areas (outside of janitorial services)
- Communicate and coordinate with office building manager, office cleaning service, repair vendors, and parking management
- Coordinate meetings (including meals, venue, AV, etc.)
- Perform administrative duties as needed
- Assist with preparation of expense reports and receipt reconciliation
- Maintain general office supplies (coffee, break room, restroom, mailroom, etc.)
Additional Responsibilities:
- Coordinate with IT on issues, new hire needs, etc.
- Participate in office culture club to build team camaraderie
- Maintain office-wide vacation calendar
Education/Professional Experience:
- High School diploma or equivalent.
- College level courses or professional certifications (preferred)
- Three (3) years of related experience
Licenses/Credentials
- Valid Driver’s License
Communication Skills:
- Must be a strong oral and written communicator
- Must have a customer service mentality
Technical Skills:
- Microsoft Office Suite Proficiency
- Microsoft Teams (preferred)
- Basic Office Equipment and data entry
- Experience with Asana or other project management software (preferred)
Physical Requirements
- Ability to sit for long periods of time.
- Lifting or carrying up to 30 pounds.
- Pushing or pulling.
- Keyboarding.
- Driving.
- Stooping, crouching, or kneeling.
- Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
- Visual acuity to read printed materials and screens.
***Candidates must submit a cover letter stating why they believe they will be successful in a fast-paced environment. ***
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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