Facilities, Fleet & Safety Manager 

Facilities, Fleet & Safety Manager

Translation: 

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Garten is excited to offer an opportunity to join our hardworking and mission-driven team as the Facilities, Fleet & Safety Manager. As a not-for-profit organization focused on hiring people with disabilities, we are dedicated to providing high-quality services that make a meaningful impact in the community. For over 55 years, we have operated with a strong commitment to excellence, adapting and growing through changing times. This role provides the chance to contribute to a well-established organization that values dedication, innovation, and service.

General Position Summary:

The facilities, Fleet & Safety (FFS) Manager oversees all aspects of Garten's facilities, fleet and safety programs. This role is responsible for Garten's Environment, Health, and Safety (EHS) program, including compliance, training, inspections, investigations, and support. The FFS Manager ensures fleet and facilities management programs are aligned with best practices and delivered in a safe and cost-effective manner. The successful candidate in this role will help deliver excellent service and communication to both internal and external stakeholders and assists the COO and CFO with financial oversight. This position oversees the work of the Facilities Supervisor, Fleet Coordinator, and Campus Day Porters, as well as all aspects of Garten's Main Campus and leased facilities security. The ability to occasionally work a flexible schedule and travel between work sites is an essential function of this position.

Accountabilities:

ENVIRONMENTAL, HEALTH AND SAFETY LEADERSHIP: (APPROXIMATELY 45% OF ROLE)

· ENSURES COMPLIANCE WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL SAFETY, HEALTH, AND ENVIRONMENTAL LAWS AND REGULATIONS

· MANAGES ALL ASPECTS OF OSHA’S RECORDKEEPING RULES

· DEVELOPS AND OVERSEES WORKPLACE SAFETY TRAINING,

· AUDITS COMPANY SAFETY POLICIES AND PROGRAMS ANNUALLY AND ADVISES THE DIRECTOR TEAM WHEN REVISIONS OR IMPLEMENTATIONS ARE NECESSARY

· POINT OF CONTACT FOR OSHA VISITS; REPORTS VISITS TO THE DIRECTOR TEAM AND ADVISES ON POTENTIAL FINDINGS

· REVIEWS CUSTOMER CONTRACTS FOR SAFETY REQUIREMENTS AND DEVELOPS PROGRAMS TO ENSURE COMPLIANCE; REVIEWS AND APPROVES SITE SAFETY PLANS AND JOB HAZARD ANALYSIS AS NEEDED

· ASSISTS WITH EXTERNAL AUDITS AND INSURANCE CLAIMS ADMINISTRATION

· HAS THE AUTHORITY TO SUSPEND OPERATIONS THAT POSE THREATS TO WORKERS’ SAFETY AND HEALTH

· SUPPORTS HUMAN RESOURCES WITH RETURN-TO-WORK COMPLIANCE

· PROVIDES SAFETY KPIS TO GARTEN LEADERSHIP ON MONTHLY, QUARTERLY, AND ANNUAL BASIS, OR AS REQUESTED

· DEVELOPS AND REVIEWS SAFETY TRAINING PROGRAMS STANDARDS, AND PROCEDURES TO SUPPORT PARTICIPATION WITH COMPANY SAFETY OBJECTIVES, AND TO ENCOURAGE SAFE WORK PRACTICES AND COMPLIANCE WITH ALL APPLICABLE FEDERAL AND STATE SAFETY LAWS AND REGULATIONS

· COORDINATES SAFETY INSPECTIONS OF GARTEN-OWNED FACILITIES, CONTRACT SITES, EQUIPMENT, AND OPERATIONS TO ENSURE COMPLIANCE WITH SAFETY AND HEALTH STANDARDS AND SAFE WORK PRACTICES

· IDENTIFIES ACTUAL AND POTENTIAL HAZARDS AND EVALUATES SAFETY RISKS; REPORTS FINDINGS AND ADVISES GARTEN MANAGEMENT ON PREVENTATIVE MEASURES AND/OR SOLUTIONS

· LEADS THE SAFETY COMMITTEE TO ENSURE COMPANY SAFETY NEEDS ARE BEING MET IN COMPLIANCE WITH ALL OSHA AND OTHER SAFETY AND HEALTH POLICIES, LAWS, AND REGULATIONS.

 

FACILITIES MANAGEMENT & SECURITY: (APPROXIMATELY 25% OF ROLE)

· MANAGES THE FACILITIES BUDGET, INCLUDING EXPENSE TRACKING, COST CONTAINMENT, AND ASSISTANCE WITH SETTING ANNUAL MAINTENANCE AND CAPITAL EXPENDITURES.

· ISSUE KEYS AND KEY CARDS TO EMPLOYEES THAT REQUIRE KEY AND KEY CARD ACCESS TO GARTEN OWNED BUILDINGS

· ISSUE ALARM CODES TO EMPLOYEES THAT REQUIRE ACCESS TO GARTEN OWNED BUILDINGS AND MAINTAIN A SECURE AND CONFIDENTIAL SECURITY SYSTEM

· ENSURE THERE IS ADEQUATE COVERAGE FOR AFTER-HOURS FACILITIES EMERGENCIES AND DETERMINE WHAT COURSE OF ACTION TO TAKE

· PERFORMS INCIDENT INVESTIGATIONS FOR SECURITY BREACHES THAT OCCUR ON GARTEN OWNED PROPERTIES.

· DEVELOPS AND OVERSEES RFP, BID REVIEW AND CONTRACTOR SELECTION PROCESS IN ALIGNMENT WITH INDUSTRY BEST PRACTICES AND COMPANY PROCUREMENT AND FINANCIAL POLICIES

· UTILIZES PROJECT MANAGEMENT BEST PRACTICES TO PLAN AND EXECUTE ALL INSTALLATIONS AND REFURBISHMENTS

· DEVELOPS AND IMPLEMENTS PROCEDURES FOR COST-EFFECTIVE AND EFFICIENT FACILITIES MANAGEMENT.

· MAINTAIN EXPERTISE IN FACILITIES MANAGEMENT BEST PRACTICES AND MAKE RECOMMENDATIONS TO DIRECTORS ON COSTS, TRENDS, AND AREAS FOR IMPROVEMENT.

 

FLEET MANAGEMENT (APPROXIMATELY 20% OF ROLE)

· DEVELOP AND OVERSEE COMPANY-WIDE FLEET MANAGEMENT PROGRAM INCLUDING PREVENTIVE MAINTENANCE AND VEHICLE REPLACEMENT CYCLES

· MANAGE VEHICLE GPS UNITS AND GPS REPORTING SYSTEMS

· OVERSEE VEHICLE REGISTRATION, INSURANCE CARD, AND PARKING PERMIT RENEWALS

· ENSURE REQUIRED REPORTS ARE WRITTEN AND SUBMITTED ON ALL VEHICLE DAMAGE AND ACCIDENTS

· OVERSEE PROCUREMENT AND DISPOSAL OF COMPANY VEHICLES

· ENSURE CDL DRIVERS MEET DOT QUALIFICATIONS - SUBMIT ANNUAL DOT COMPLIANCE REPORT

 

GENERAL LEADERSHIP: (APPROXIMATELY 10% OF ROLE)

· ACCOUNTABLE FOR COMMUNICATION TO BOTH INTERNAL AND EXTERNAL STAKEHOLDERS AS IT RELATES TO FACILITIES MANAGEMENT, FLEET MANAGEMENT, ENVIRONMENTAL, HEALTH AND SAFETY PROGRAMS

· MANAGE EMPLOYEE TIMESHEETS, LEAVE SCHEDULES AND PROVIDE DIRECT OVERSIGHT OF PERFORMANCE AND DISCIPLINE OF ASSIGNED STAFF.

· DELIVER TRAINING, COACHING, AND DIRECTION TO ASSIGNED STAFF TO ENHANCE SKILLS AND MAINTAIN SAFETY.

· ACT AS A ROLE MODEL, FOSTERING INNOVATION, LEARNING, AND PROACTIVE BEHAVIOR AMONG EMPLOYEES.

· MAINTAINS ACCEPTABLE DRIVING CREDENTIALS AND CONSISTENTLY MEETS ALL RELATED GARTEN POLICY REQUIREMENTS FOR DRIVING COMPANY VEHICLES

· ENSURES WORKFLOW INTEGRATION AND PROVIDE EMPLOYMENT OPPORTUNITIES FOR INDIVIDUALS WITH DISABILITIES.

· OFFER BACKUP COVERAGE TO ASSIGNED EMPLOYEES AS NEEDED.

· ATTENDS MEETINGS AND PARTICIPATES ON COMMITTEES/TEAMS AS REQUIRED

· PERFORMS OTHER RELATED DUTIES AS ASSIGNED

 

EDUCATION AND EXPERIENCE

· A MINIMUM OF 3-5 YEARS EXPERIENCE IN ENVIRONMENTAL, HEALTH & SAFETY

· PRIOR EXPERIENCE IN FACILITIES AND FLEET MANAGEMENT OR RELATED FIELDS

· A MINIMUM OF 3-5 YEARS MANAGEMENT EXPERIENCE

· HIGH SCHOOL GRADUATE OR EQUIVALENT VOCATIONAL TRAINING

 

TECHNICAL & OPERATIONAL SKILLS

· KNOWLEDGE OF OSHA, DOT, AND ENVIRONMENTAL COMPLIANCE STANDARDS.

· FACILITIES OPERATIONS, BUDGETING, AND CONTRACTOR MANAGEMENT.

· FLEET MANAGEMENT, VEHICLE LIFE-CYCLE PLANNING, AND GPS REPORTING SYSTEMS.

· INCIDENT INVESTIGATION, REPORTING, AND ROOT-CAUSE ANALYSIS.

· PROFICIENCY IN MICROSOFT OFFICE SUITE AND FACILITIES/FLEET MANAGEMENT SOFTWARE.

· STRONG PROJECT MANAGEMENT SKILLS, INCLUDING RFP AND BID REVIEW PROCESSES.

· EXPERIENCE WITH SAFETY AUDITS, INSPECTIONS, AND INCIDENT INVESTIGATIONS.

· STRONG UNDERSTANDING OF RISK ASSESSMENT, HAZARD IDENTIFICATION, AND CONTROL MEASURES.

· ABILITY TO DEVELOP, IMPLEMENT, AND MAINTAIN SAFETY MANAGEMENT SYSTEMS AND TRAINING PROGRAMS.

· PROFICIENCY IN SAFETY REPORTING, RECORDKEEPING, AND COMPLIANCE DOCUMENTATION.

· FAMILIARITY WITH EMERGENCY RESPONSE PLANNING AND ACCIDENT PREVENTION STRATEGIES.

 

GENERAL FUNCTIONS

PHYSICAL:

· CAPABILITY TO OPERATE FACILITIES MAINTENANCE TOOLS & EQUIPMENT, BEND, TWIST, STOOP, KNEEL, CLIMB STAIRS, REACH OVERHEAD, AND MAKE REPETITIVE ARM/HAND MOTIONS.

· ABILITY TO PUSH/PULL UP TO 50 POUNDS, LIFT UP TO 200 POUNDS WITH ASSISTANCE, AND CARRY UP TO 40 POUNDS REGULARLY THROUGHOUT THE WORKDAY.

Mental: THIS ROLE OPERATES INDEPENDENTLY WITH MINIMAL SUPERVISION, ADHERING TO ESTABLISHED PROCEDURES. DECISIONS ARE GUIDED BY COMPANY POLICIES BUT MAY OCCASIONALLY REQUIRE INDEPENDENT JUDGMENT.

Environmental: THE POSITION INVOLVES EXPOSURE TO THE FOLLOWING:

· FUMES, NOISE, DIRT, DUST, CHEMICALS, ODORS, FLUCTUATING BUILDING TEMPERATURES, AND BIOHAZARDS.

· POTENTIAL FOR WORKING ALONE, ON-CALL SHIFTS, OR OUTSIDE REGULAR HOURS.

· DISAGREEABLE INTERACTIONS OR FREQUENT INTERRUPTIONS MAY OCCUR.

· ATTENDANCE AT MEETINGS OUTSIDE NORMAL SHIFTS MAY BE REQUIRED.

 

Perks Include:

• FREE Kaiser Permanente Health Insurance
• FREE Dental Insurance
• FREE Vision Insurance
• FREE Life Insurance
• Employee Assistance Program (EAP)
• Garten Retirement Plan
• Paid time off
• Paid holidays and one paid floating holiday

Statement for all Job Postings:

Garten believes in fostering a workplace that recognizes talent, encourages innovation, and celebrates achievement. We are proud to focus on hiring people with disabilities. We also strive to ensure a welcoming and fair process for all qualified applicants. Our mission is to empower every employee to succeed and contribute to our organization’s achievements. If you need assistance or accommodations during the job application or interview process, please contact our Recruitment team at recruitment@garten.org.

Salary : $71,480 - $82,202