What are the responsibilities and job description for the Executive Assistant position at Garrett Gray?
An entrepreneur is seeking a highly organized Executive Assistant to provide administrative support across a portfolio of businesses.
This is a single point of support for multiple companies at once. The right candidate will hold the full picture — deadlines, deliverables, and relationships across every entity — and keep the entrepreneur’s week running smoothly.
Responsibilities
• Help coordinate meeting invites across multiple calendars
• Manage and support multiple high-volume inbox; draft and send correspondence on the entrepreneur’s behalf
• Serve as another point of contact for clients, vendors, and partners, including high-profile relationships requiring discretion
• Organize contracts, insurance files, licenses, and records across multiple LLCs; track renewals, filings, and deadlines
• Process invoices and expenses and coordinate with the bookkeeper and CPA
• Prepare proposals, decks, one-pagers, and recurring reports
• Coordinate production logistics — call sheets, crew scheduling, locations, equipment, permits
• Provide personal scheduling and errand support as needed
Qualifications
• 3 years supporting an executive, business owner, or entrepreneur — multi-entity experience required
• Exceptional written and verbal communication; able to draft in the entrepreneur’s voice
• Proven ability to build systems and manage competing priorities across unrelated industries
• Fluency with Google Workspace, Microsoft 365, and Claude AI; quick to learn new tools
• Absolute discretion with confidential business, financial, and personal information. Willing to sign a non-disclosure/confidentiality agreement
• Valid driver’s license and reliable transportation
To Apply
Apply via LinkedIn or send a resume and a brief note describing why you would be the right fit for the role, along with availability and compensation expectations, to garrettgray64@gmail.com. Enail Subject line: Executive Assistant — [Your Name].