What are the responsibilities and job description for the Administrative Assistant position at GAREY & COHEN CPAS LLC?
Part-Time Administrative Assistant — CPA Firm
Location: Fair Lawn, NJ
Schedule: Part-time, school-hours friendly (10am–2pm, or later if needed; 20–25 hours/week)
Compensation: $28–$30/hour, DOE
About Us
We are a small, established CPA firm providing tax, accounting, and advisory services to individuals and businesses. We're looking for a friendly, detail-oriented administrative assistant to help keep our office running smoothly and provide a great first impression for our clients.
What You'll Do
- Answer phones and greet clients in person with a warm, professional manner
- Schedule and confirm client appointments
- Prepare, organize, and file client documents and correspondence
- Assist with mailing tax returns, invoices, and other client materials
- Support our transition to a paperless office — scanning, organizing, and digitally filing client documents
- Make occasional trips to the post office for client mailings
- Occasionally meet with clients in-office to receive tax documents or hand them their completed returns
- Occasionally assist clients with spreadsheets or bill payments
- Maintain office supplies and general office organization
- Support the accounting team with data entry and document prep as needed
- Handle basic bookkeeping or administrative tasks in Excel/Word
What We're Looking For
- Comfortable and confident communicating with clients by phone and in person
- Highly organized with strong attention to detail
- Comfortable with Microsoft Word and Excel; willing and able to learn new software/programs as needed (we're happy to train)
- Comfortable with (or willing to learn) document scanning software and digital filing systems as we move toward a paperless office
- Reliable, professional, and able to handle confidential information with discretion
- Comfortable running occasional local errands (e.g., post office trips); reliable transportation needed
- Prior office or administrative experience preferred (accounting/tax office experience a plus, but not required)
- Ability to multitask and prioritize during busy seasons (e.g., tax season)
Why Join Us
- Small, supportive office environment
- School-hours friendly schedule — great for parents
- No prior accounting software experience required — we'll train you
- Opportunity to learn about the accounting/tax profession
To Apply: Please email your resume to mcohen@gareyandcohencpasllc.com
Pay: $28.00 - $30.00 per hour
Work Location: In person
Salary : $28 - $30