What are the responsibilities and job description for the Medical Records Coordinator position at Garden State Pain & Orthopedic?
Medical Records Coordinator
Full-Time | Pain Management & Orthopedic Practice
About the Position
We are seeking a highly organized, detail-oriented Medical Records Coordinator to join our busy pain management and orthopedic practice. This individual will oversee medical records requests, prepare patient records for release, process related invoices, and communicate with attorneys and law firms to ensure requests are handled accurately and efficiently.
The ideal candidate will have strong administrative skills, excellent communication and follow-up abilities, and experience handling confidential medical documentation in a fast-paced healthcare environment.
Duties and Responsibilities
- Process medical records requests from attorneys, law firms, insurance companies, patients, and other authorized parties.
- Compile, review, and organize patient medical records for release, ensuring all required authorizations and supporting documentation are obtained.
- Communicate with attorneys, paralegals, and outside offices regarding requests, missing documentation, processing status, and other records-related inquiries.
- Prepare and process medical records invoices, track payments, and follow up on outstanding balances as needed.
- Maintain accurate records of requests, invoices, payments, correspondence, and released documentation.
- Scan, upload, and maintain medical records in the EMR system and other designated tracking systems.
- Monitor outstanding requests and prioritize deadlines to ensure timely processing and release of records.
- Protect confidential patient information and comply with HIPAA regulations and applicable privacy requirements.
- Collaborate with providers and office staff to resolve documentation issues and support efficient records management.
- Perform additional administrative duties related to medical records as needed.
Qualifications
- Previous experience in medical records, medical office administration, or healthcare documentation preferred.
- Experience communicating with attorneys or law firms regarding medical records requests is a plus.
- Familiarity with medical records invoicing, billing, and payment tracking preferred.
- Experience with electronic medical record (EMR) systems.
- Knowledge of HIPAA and patient confidentiality requirements.
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple requests, meet deadlines, and work independently.
- Proficiency in Microsoft Office, email, scanning, and document management.
- Professional demeanor and dependable follow-through.
Schedule
- Full-time position
- Monday through Friday
- Standard business hours
Compensation
Compensation is based on experience and qualifications.
Ideal Candidate
We are looking for someone who takes ownership of the medical records process from the initial request through record release and invoice processing. The successful candidate will be proactive, organized, professional, and comfortable communicating with legal offices while managing competing priorities.
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
Salary : $18 - $22