Secretary -Building Secretary II @ Garden Heights Elementary

 POSITION POSTING

TERMS OF EMPLOYMENT

Classified Salary Range

Benefits Available

SECRETARY II - ELEMENTARY

Garden Heights Elementary

8 hours per day/200 workdays per year

Shift time is subject to building needs. 

Start will be the 26/27 School Year

SECRETARY II:  Performs a wide variety of secretarial, clerical, and bookkeeping duties using independent judgment within generally defined methods, practices and procedures.

Position Overview:
The Elementary Building Secretary (Secretary II) is a vital part of the school team, supporting the daily operation of an elementary building by ensuring smooth administrative functions and providing a welcoming, organized, and responsive office environment. This role requires exceptional organizational skills, attention to detail, and a friendly, child-centered approach to communication. The secretary serves as the first point of contact for students, staff, parents, and visitors, and plays a key role in maintaining a safe and supportive school environment.

QUALIFICATIONS

1. High school diploma or equivalent; additional education or training in office procedures, accounting, or child development is preferred.
2. Prior experience in a school office setting, especially in an elementary school, is highly desirable.
3. Strong communication skills and a demonstrated history of working positively and professionally with staff, students (including young children), parents, and the public.
4. Ability to remain calm, patient, and organized when handling frequent interruptions and diverse needs of young children and their families.
5. Knowledge and skills in office procedures, computer systems (Google Suite, Skyward, Excel, Word, etc.), and general bookkeeping.
6. Ability to maintain confidentiality, handle sensitive information appropriately, and exercise good judgment in a fast-paced, multi-tasking environment.
7. Strong attendance history; regular attendance and punctuality are essential.
8. Ability to work independently and collaboratively as part of a school team.
9. Bilingual candidates are encouraged to apply.

ESSENTIAL JOB FUNCTIONS

1. Provide a warm, welcoming, and professional first point of contact for students, families, and staff at the front office.
2. Support the principal and other school staff by organizing and coordinating daily office operations in an elementary school environment.
   
   
3. Maintain accurate student records related to attendance, enrollment, health, discipline, and emergency contacts.
4. Coordinate registration for new students and prepare materials for school-wide events such as back-to-school night, kindergarten orientation, and parent conferences.
5. Communicate clearly and compassionately with parents regarding attendance, health concerns, and general school information.
6. Administer medication and basic first aid to students in accordance with district policy and state law.
7. Monitor students in the office as needed, including those waiting for pick-up, sick students, or those needing a break from class.
8. Prepare and process purchase orders, maintain supply inventories, and assist with school budget tracking.
9. Format and produce school correspondence, newsletters, memos, and other documents from verbal instructions or handwritten drafts.
10. Maintain confidentiality of student records and sensitive communications.
11. Support staff with scheduling, calendaring, and coordination of meetings and building events.
12. Provide guidance and oversight to student office helpers and volunteers.
13. Assist in the organization of school activities, assemblies, and student celebrations.
14. Collaborate with the principal and staff to foster a safe, positive, and nurturing school environment.
15. Perform additional duties as assigned by the building principal or district office.
    
    

TESTING REQUIREMENTS

1. First aid card may be required for specific positions
2. Ability to successfully complete the typing assessment with a score in the upper Moderately Effective to Highly Effective range. Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.
3. The hiring manager may choose to administer a position-specific assessment to help inform the selection process.

 The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX, Civil Rights, Affirmative Action, and Equal Opportunity officer, Michelle Musso, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766-2650, mmusso@mlsd161.org; OR Section 504/ADA Coordinator, Samantha Burgess, 1620 S Pioneer Way, Moses Lake, WA 98837, (509) 766- 2670, sburgess@mlsd161.org.

Salary : $24 - $29