Proposal Writer

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Craft Winning Proposals That Fuel Growth – Join GardaWorld as a Proposal Writer!

At GardaWorld, we’re more than a security company—we’re a trusted partner protecting people, property, and peace of mind across the United States. As a Proposal Writer, you’ll play a critical role in driving our business forward by transforming complex service offerings into clear, compelling proposals that win new contracts and strengthen client relationships. Collaborating with cross-functional teams—from sales to legal—you’ll lead the creation of customized RFP, RFI, and RFQ responses that showcase our strengths, speak to client needs, and reflect our industry-leading reputation. If you thrive at the intersection of storytelling, strategy, and structure, this is your opportunity to make an impact in a fast-paced, growth-focused environment.

What’s in it for You

• Competitive Salary: $80,000.00 / year plus bonus eligibility.
• Work Site Location: Remote
• Set Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options.
• Career Growth: Career growth opportunities at GardaWorld

Your Responsibilities

• Lead the development, writing, editing, and formatting of proposals, presentations, and supporting documentation.
• Interpret solicitation requirements and ensure compliant, accurate, and timely submissions.
• Collaborate with subject matter experts across departments to gather, synthesize, and incorporate content.
• Translate technical or complex service offerings into clear, client-focused value propositions.
• Maintain and manage a centralized content library with standard responses, boilerplate text, and case studies.
• Support go/no-go decisions and contribute to opportunity analysis with business development leadership.
• Ensure proposals reflect company branding and messaging standards.
• Conduct research on clients, competitors, and industry trends to tailor content appropriately.
• Track deadlines, manage timelines, and ensure all components of a proposal are completed and submitted on time.
• Assist in post-submission debriefs and process improvement efforts.

Your Qualifications

• Authorized to work in the United States
• Bachelor’s degree in English, Communications, Marketing, Journalism, Business, or a related field.
• 5 years of experience in a commercial service industry such as security, janitorial, property management, or landscaping.
• 2–5 years of professional experience in proposal writing, business writing, or grant writing.
• Proven experience managing multiple proposals and priorities simultaneously under tight deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Basic graphic design or desktop publishing skills for visual formatting and branded presentations, with an emphasis on Microsoft PowerPoint.

Your Skills and Competencies

• Exceptional Writing & Editing: Ability to write in a clear, persuasive, and professional tone while adhering to brand standards.
• Project Management: Excellent organizational and time management skills with the ability to manage multiple deliverables.
• Collaboration & Communication: Strong interpersonal skills to partner effectively with cross-functional teams.
• Detail-Oriented: High level of accuracy in editing and formatting; ensures all proposal components are complete and error-free.
• Analytical Thinking: Ability to assess client requirements, analyze RFPs, and develop tailored content that meets strategic objectives.
• Tech-Savvy: Comfortable navigating proposal management systems and graphic tools.
• Professionalism: Strong judgment, initiative, and accountability; able to work independently with minimal oversight.
• Industry Knowledge (Preferred): Background or familiarity with janitorial, facilities management, security services, or similar B2B service industries.

GardaWorld: Make the World a Safer Place

In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers.

GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry.

It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.