What are the responsibilities and job description for the Executive Assistant position at Garda Capital Partners?
Garda Capital Partners (Garda) is a multi-billion dollar alternative investment firm with over 22 years of experience deploying relative value strategies across fixed income markets for institutional investors. We hire, grow, and mentor great talent and remain steadfast in our commitment to building a culture that helps them succeed. Garda is more than a workplace. We are built on trust, integrity, and a shared vision for how we work together, the enduring relationships we build, and the consistency of our results. Garda's primary offices are located in Wayzata, New York City, West Palm Beach, Geneva, Zug, Copenhagen, Singapore, and Scottsdale.
Garda is seeking an experienced, highly capable Senior Executive Assistant to partner with our existing support staff to provide comprehensive support to our Chairman/Chief Executive Officer. This role will be based in our Scottsdale office, where the CEO is based for the majority of the calendar year. This is a high-impact role requiring exceptional judgment, discretion, organization, and the ability to operate effectively in a fast-paced, highly professional environment.
Position Responsibilities:
Garda is seeking an experienced, highly capable Senior Executive Assistant to partner with our existing support staff to provide comprehensive support to our Chairman/Chief Executive Officer. This role will be based in our Scottsdale office, where the CEO is based for the majority of the calendar year. This is a high-impact role requiring exceptional judgment, discretion, organization, and the ability to operate effectively in a fast-paced, highly professional environment.
Position Responsibilities:
- Manage the CEO's complex and frequently changing calendar, exercising sound judgement regarding priorities and timing.
- Manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries.
- Ensure the CEO is appropriately prepared for meetings and commitments, including coordinating agendas, background materials, and other relevant information.
- Anticipate upcoming needs, deadlines, and commitments and proactively ensure appropriate follow-through.
- Handle highly confidential and sensitive information with exceptional discretion.
- Handle special projects and other professional and personal responsibilities for the CEO that require a high degree of trust, judgement, and execution.
- Significant experience supporting a CEO, C-suite executive, or other senior leader in a sophisticated, fast-paced professional environment.
- Self-starter, able to work in a highly dynamic environment with a high degree of autonomy.
- Superior communications skills – both verbal and written.
- Demonstrated ability to deal professionally with a variety of people at all levels internally and externally.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
- Strong computer skills (Microsoft Office).