Records Clerk (Garcia MS)

PLEASE UPLOAD HS DIPLOMA/GED AND RESUME

REQUIRED

• High School Diploma or General Equivalency Diploma (GED) in English;
• Six (6) months related experience;
• Ability to operate a personal computer and standard office equipment;
• Competent clerical skills, excellent telephone and communications skills.

DUTIES AND RESPONSIBILITIES

Greets all visitors in a friendly manner and assists them with their needs, answers telephone, takes accurate and reliable messages, routes to appropriate staff.  Prepares outgoing mail, addresses envelopes or packages pertaining to records.
Retrieves records as needed to be sent to other campuses.  Creates, verifies, requests, updates, and maintains all records on each student (academic achievement, grades, proof of address, etc.) Recognizes and corrects error in original data prior to processing or returns them to originator for correction.  Maintains an accurate accountability of all cumulative records, files, policies and procedures.  Checks records/folders to verify documentation and placement.  Organizes and prepares records to forward to campuses/departments in a timely manner.  Posts test results in a timely manner.  Follows prescribed procedures in interpreting data and is efficient in processing records.  Files correspondence.  Verifies authenticity of documents, verifies new students’ records from previous schools and requests official records and transfers grades.  Gathers information on students who are withdrawing/transferring from the home campus.  Handles record requests to/from other schools for transferring students.  Files all Personal Record Cards and other student records.  Assists in filling official requests such as public information requesting according to Public Information Act.  Complies with all record management procedures, transfers files to warehouse at end of each fiscal year.  Searches for information contained in files; inserts additional data in file records; keeps files current; removes files upon request/authorization.  Retrieves records as needed; extracts files and/or information as authorized, keeps records of material.  Adheres to District policies and guidelines.  Strives continually to promote the safety, health, and comfort of students and employees in the performance of duties.  Follows established safety procedures and techniques to perform job duties.  Maintains confidentiality and a high level of ethical behavior as is expected of all district employees.  Maintains professional growth by attending in-services and meetings, as requested/required.  Performs any other duties as assigned by the Supervisor/Principal/Director