Program/Project Manager

Position Objective: Provide services as a Program/Project Manager in support of the overall functions of the National Center for Advancing Translational Sciences (NCATS) within the National Institutes of Health (NIH). This role will support day-to-day laboratory operations, program execution, and scientific administration within the NCATS Division of Preclinical Innovation (DPI). The Program/Project Manager will provide strategic and operational support across scientific, administrative, communications, and procurement functions, ensuring alignment with center priorities and operational excellence.

Duties and Responsibilities:

• Provide a monthly budget report for each group and meeting-minute documentation and present summary updates to internal and external stakeholders when appropriate.
• Lead compilation, analysis and organization of scientific, program and related information and develop and/or lead data analysis/dyadic data analysis.
• Create both internal and external materials in the form of reports, summaries, emails, and website content.
• Develop periodic and special reports and procedures, search records and files, internet, background materials, and preceded references.
• Attend and participate in multi-disciplinary research team meetings and functions.
• Prepare briefing materials and summaries of meetings, workshops and conferences.
• Take and compile comprehensive notes and organize and edit content of meeting reports.
• Plan, organize and participate in technical meetings and consultations that convene diverse experts to advance key issues in scientific research.
• Review short- and long-range planning proposals to ensure alignment with organizational objectives and goals.
• Work with staff on planning and implementing project-based activities such as workshop planning, resource evaluation, communication strategy, assist with report writing/editing.

Basic Qualifications:

• Bachelor’s degree required
• Extensive administrative, program, and project support experience including direct NIH/NCATS operational support.
• Strong NIH/NCATS acquisitions and procurement expertise including FAR knowledge; experience supporting purchasing workflows, vendor coordination, documentation compliance, and audit readiness.
• Demonstrated program management and strategic operational leadership including cross-functional coordination, timeline oversight, SOP development, and process improvement execution.
• Experience developing SOPs, communication resources, leadership briefings, reports, and documentation to support organizational alignment.
• Proven stakeholder engagement and executive support experience including coordination, communication, and staff support initiatives.
• Advanced documentation, presentation, and writing skills including technical documentation, procurement records, and executive communications.
• Experience with Microsoft Office Suite, Atlassian tools, Adobe tools, and federal administrative systems.

Preferred Qualifications:

• Ability to multi-task and pay close attention to detail.
• Excellent analytical, organizational and time management skills.
• Strong communication skills, both oral and written.
• Ability to thrive in fast-paced environments, manage multiple priorities, and maintain high attention to detail and compliance.
• Commitment to foster collaboration, engagement, and professional communication across internal and external stakeholders.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.