What are the responsibilities and job description for the Operations Coordinator position at GAP Solutions, Inc.?
Position Objective: Provide services as an Operations Coordinator in support of the overall functions of the National Institute on Drug Abuse (NIDA), within the National Institutes of Health (NIH).
Duties And Responsibilities
Duties And Responsibilities
- Prepare and coordinate administrative documentation (e.g., travel, correspondence, reports, forms).
- Support daily office operations, workflow coordination, and timekeeping.
- Produce and manage documents and communications.
- Prepare and process personnel actions (e.g., onboarding, promotions, separations).
- Ensure completeness, accuracy, and compliance of personnel documentation.
- Track HR activities and advise staff on applicable policies.
- Coordinate meetings, events, and logistics (including virtual platforms).
- Prepare agendas, materials, and meeting minutes.
- Maintain communication products (e.g., websites, newsletters).
- Maintain SOPs and guidance documents.
- Provide guidance on administrative policies.
- Serve as liaison across program and administrative offices.
- Maintain databases, tracking systems, and records.
- Ensure proper documentation, filing, and retrieval.
- Generate reports and analytical summaries.
- Process procurement requests and track orders (e.g., POTS).
- Maintain inventory and property records.
- Support special projects and initiatives.
- Conduct research and prepare reports and presentations.
- Assist with strategic planning activities.
- Analyze workflows and recommend improvements.
- Identify inefficiencies and propose solutions.
- Support IRPAC and ACUC activities, including documentation and coordination.
- Participate in required committee functions in accordance with regulations.
Salary : $35 - $44