What are the responsibilities and job description for the Administrative Assistant, OTD Program, Ruskin, FL Campus position at Gannon University?
Position Details
Posting Summary
Position Title Administrative Assistant, OTD Program, Ruskin, FL Campus
Posting Number AS1031P
Subdivision School of Health Professions
Division Col.Health Professions & Sci.
Department Occupational Therapy Florida
Location Ruskin, Fl
Position Summary
The Administrative Assistant will provide administrative support for academic programs and the operations of the Ruskin campus location. This position is expected to perform multiple duties requiring organization and judgement, with an emphasis on supporting the Occupational Therapy Doctorate ( OTD ) program. Candidates must be able to support and promote the University’s Mission.
This position works under supervision from the Academic Program Director, and when appropriate the Director of Operations – Ruskin both of whom report to the Dean of the Morosky College of Health Professions and Sciences. This position may receive instruction from and support other professionals across the University and is expected to work collaboratively with all colleagues.
Essential Functions
Required Qualifications
Education: Educational background equivalent to a high school degree/ GED , associate degree preferred.
Experience: Three years of general secretarial experience with a working knowledge of Microsoft Office products and office equipment (e.g., computer, calculator, copier equipment, etc.). Experience in a college or university environment is preferred.
Skills: Must possess the following skills: excellent verbal, written, proofreading and organizational skills; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to transcribe correspondence and enter data into records and logs with accuracy; the ability to perform basic mathematical calculations; the ability to multitask and prioritize responsibilities, the ability to manage projects, seeking direction regarding courses of action; the ability to research and compile data; and the ability to interpret and communicate policy as directed.
University Mission: Must be able to support and promote the University’s Mission.
Preferred Qualifications
Associate degree and experience in a college or university environment is preferred.
Physical Demands
Must be able to meet the physical demands associated with a normal office environment.
Exempt Status Non-Exempt
Position Classification Support Office
Position Type Staff
Employment Status Full-Time
Position Length 12M
Hours per Week 37.5
Work Schedule Monday - Friday
Shift 1st
Posting Summary
Position Title Administrative Assistant, OTD Program, Ruskin, FL Campus
Posting Number AS1031P
Subdivision School of Health Professions
Division Col.Health Professions & Sci.
Department Occupational Therapy Florida
Location Ruskin, Fl
Position Summary
The Administrative Assistant will provide administrative support for academic programs and the operations of the Ruskin campus location. This position is expected to perform multiple duties requiring organization and judgement, with an emphasis on supporting the Occupational Therapy Doctorate ( OTD ) program. Candidates must be able to support and promote the University’s Mission.
This position works under supervision from the Academic Program Director, and when appropriate the Director of Operations – Ruskin both of whom report to the Dean of the Morosky College of Health Professions and Sciences. This position may receive instruction from and support other professionals across the University and is expected to work collaboratively with all colleagues.
Essential Functions
- Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.
- Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.
- Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
- Facilitates the creation of new student and faculty member ID badges within assigned academic unit.
- Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory related documentation.
- Supports academic unit with Advising Day and finals week schedules and activities as appropriate.
- Assists academic unit with graduate assistant hiring process, when applicable.
- Assists academic unit and student body with inquiries, data (as appropriate), exam proctoring, regalia distribution, and onboarding requirements for clinical partners.
- Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
- Assists academic unit and Director of Operations with program and university event planning and coordination.
- Provides support as necessary for university events including Ruskin Commencement Kickoff and Ruskin Commencement Ceremony.
- Provides coverage of guest registration and front door support on a rotating basis.
- Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Centralized Application Services ( CAS ) systems.
- Performs other duties as assigned within the scope and responsibility and requirements of the job.
Required Qualifications
Education: Educational background equivalent to a high school degree/ GED , associate degree preferred.
Experience: Three years of general secretarial experience with a working knowledge of Microsoft Office products and office equipment (e.g., computer, calculator, copier equipment, etc.). Experience in a college or university environment is preferred.
Skills: Must possess the following skills: excellent verbal, written, proofreading and organizational skills; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to transcribe correspondence and enter data into records and logs with accuracy; the ability to perform basic mathematical calculations; the ability to multitask and prioritize responsibilities, the ability to manage projects, seeking direction regarding courses of action; the ability to research and compile data; and the ability to interpret and communicate policy as directed.
University Mission: Must be able to support and promote the University’s Mission.
Preferred Qualifications
Associate degree and experience in a college or university environment is preferred.
Physical Demands
Must be able to meet the physical demands associated with a normal office environment.
Exempt Status Non-Exempt
Position Classification Support Office
Position Type Staff
Employment Status Full-Time
Position Length 12M
Hours per Week 37.5
Work Schedule Monday - Friday
Shift 1st
