What are the responsibilities and job description for the Executive Assistant position at Gamma Team Security Inc?
Benefits:
FULL TIME (W2) | IN PERSON POSITION | Northbrook, IL
As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations.
Current U.S. work authorization required.
Candidates must live within a 20-minute drive of Northbrook.
Your responsibilities will include:
Required skills and experience
What do we offer:
To apply
Apply now or send your resume to Info@gammateamcorp.com (put subject: Resume to Executive Assistant position).
- Paid time off
- Training & development
- Competitive salary
FULL TIME (W2) | IN PERSON POSITION | Northbrook, IL
As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations.
Current U.S. work authorization required.
Candidates must live within a 20-minute drive of Northbrook.
Your responsibilities will include:
- Manage schedules and coordinate meetings
- Track project deadlines and milestones
- Communication, correspondence with government agencies and executive authorities
- Serve as a liaison between the Company President and internal/external stakeholders
- Prepare and review documents, reports, applications, meeting minutes, marketing materials and proposals
- Maintain a high level of confidentiality and professionalism
- Maintain an organized filing system
- Follow up with employees and clients to complete professional and business profiles
- Control employees to comply with company regulations and resolve conflict situations
- Utilizing various software and technology tools to streamline processes and improve efficiency
- Screen and prioritize emails, phone calls, and other forms of communication
- Handling monthly reports and meeting minutes
- Create forms, standardized documents, spreadsheets, and/or databases
- Conduct internet research and prepare reports
- Renew and apply for professional and business licenses in different states
- Prepare contracts, proposals, Quate Applications
- Create documents formatted for electronic signature, ensuring efficient and secure processing
- Overseeing office supplies, equipment, and facilities ensures a productive work environment
- Assist HR department with calls, documents, and scheduling
Required skills and experience
- Bachelor's degree as a minimum
- Fluent in English (oral and written)
- Strong written and verbal communication skills
- HR experience is a plus
- Exceptional organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, emails, Adobe)
- Easy to learn new software
- Phone ethics and patience
- Ability to multitask and prioritize tasks effectively
- Professional demeanor and strong problem-solving abilities
- Ability to work in a fast-paced environment
What do we offer:
- Competitive salary
- Paid sick days vacation
- Supportive team
- Training
To apply
Apply now or send your resume to Info@gammateamcorp.com (put subject: Resume to Executive Assistant position).
Salary : $41,600