What are the responsibilities and job description for the Executive Assistant/Personal Assistant – Contracts & Finance Focus position at GameStop?
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a high-level executive in managing personal and professional affairs. This role goes beyond traditional administrative duties and requires strong experience in contract negotiation and financial/accounting responsibilities. The ideal candidate is confident in high-stakes discussions, understands legal and financial documents, and can independently manage complex tasks with discretion and efficiency.
This position sits in Miami, FL.
What You'll Do
Contract & Deal Management:
- Lead negotiations for executive real estate properties (purchase, lease, renovations) and business deals.
- Review, draft, and coordinate contracts in collaboration with legal counsel as needed.
- Manage due diligence processes and follow through on all closing tasks and deliverables.
- Maintain a database of agreements, deadlines, and obligations.
Accounting & Financial Oversight
- Handle day-to-day accounting, including invoice tracking, bill payment, and expense reconciliation.
- Prepare financial reports, budgets, and forecasts for executive review.
- Liaise with accountants and financial advisors to support tax filings and financial planning.
- Monitor cash flow, manage vendor relationships, and ensure timely payments.
Administrative & Scheduling Support
- Manage a dynamic and complex calendar, including personal and professional meetings.
- Book domestic and international travel, accommodations, and detailed itineraries.
- Handle incoming communications and correspondence with professionalism and confidentiality.
- Provide general support with errands, special projects, and daily priorities.
What You'll Bring
- Proven experience in executive-level support, particularly involving contract negotiation and financial management.
- Solid understanding of legal language and business/real estate contracts.
- Proficiency with accounting software (e.g., QuickBooks) and spreadsheets.
- Excellent written and verbal communication skills. Highly organized, self-motivated, and able to manage multiple priorities with minimal supervision.
- Discreet, trustworthy, and experienced in handling sensitive information.
Preferred
- Bachelor’s degree in Business, Finance, Law, or related field.
- Experience in real estate or entrepreneurial business environments.
Full-time store positions at GameStop are also eligible to participate in incentive programs, health benefits, paid time off, 401 (k), employee discount and a casual work environment. Positions at GameStop may also be eligible for a bonus and/or other incentives.
