Bilingual Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to staff, clients, and visitors. Your energy, attention to detail, and proactive approach will help foster an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace and Microsoft Office
• Support office management tasks such as ordering supplies, overseeing office equipment, and maintaining cleanliness
• Provide customer service support by assisting clients or vendors with inquiries and resolving issues effectively
• Perform clerical duties including typing correspondence, preparing reports, and managing incoming/outgoing mail

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Bilingual abilities are highly preferred to serve diverse clientele effectively
• Experience with QuickBooks or bookkeeping is a plus for handling basic financial tasks
• Strong phone etiquette and customer support skills to foster positive interactions
• Previous experience in medical or dental receptionist roles is advantageous but not required
• Demonstrated time management skills with the ability to prioritize tasks efficiently
• Office & team support

V Customer service

V Scheduling & communication

V Growth opportunity

Skills & Qualifications

• Strong communication skills
• Bilingual English/Spanish preferred
• Organized and detail-oriented
• Leadership and problem-solving skills
• Ability to multitask in a fast-paced environment
• Basic computer and phone skills
• Experience in customer service or management preferred
• Positive attitude and professionalism

Join us as an Administrative Assistant and become a key contributor to our energetic team! Your dedication will help us maintain a professional, organized environment where everyone feels valued. We’re excited to support your growth as you bring your administrative expertise to life in a rewarding setting.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $18 - $20