Development Operations Coordinator

“Taking something that has a lot of life, something that someone looked at as worthless in a sense, and then making it into something that is precious and beautiful to someone, that they’ll want to keep forever. That was something that I always liked,”

~Josué Thomas Artist | Founder

GALLERY DEPT. is not just another fashion clothing brand; it is a lifestyle, a vision. We strive to re-purpose and re-imagine something authentic and new with each design and garment. Our goal is to create compelling products without sacrificing quality or artistic integrity for all.

Job Summary:

Gallery Dept. is seeking a highly organized, resourceful, and detail-oriented Development Operations Coordinator to support office operations. The Development Operations Coordinator’s main responsibilities will be to provide operational support to the Design & Development Team. The ideal candidate is a proactive self-starter who thrives in a fast-paced setting, can work independently, and can manage multiple responsibilities with professionalism and precision.

Development Operations Coordinator

Duties/Responsibilities:

·        Open and close the facility; coordinate security systems and building access.

·        Maintain daily communication with security personnel.

·        Ensure the office is clean and prepared for daily operations, coordinating with the Operations Team as needed.

·        Assist in ERP and PLM system data needs, including but not limited to, handling Purchase Orders and Transfer Orders for the Design & Development team.

·        Maintain driving log and communicate schedule with driver.

·        Create and maintain accurate line sheets and WIP.

·        Coordinate meetings/appointments with external parties, including models, photographer, etc.

·        Main point of contact for incoming/outgoing packages.

·        Organize and maintain internal and off-site sample rooms including detailed inventory tracking.

·        Coordinate and organize all sample and inventory pulls as needed.

·        Receive and organize approved Proto, SMS, PP, and TOP samples and maintain approval records.

·        Prepare garments for fit sessions, photoshoots and handoff.

·        Coordinate the distribution of SMS samples to Production.

·        Manage sample and archive photo library.

·        Other duties as assigned.

Required Skills/Abilities:

• Excellent organizational and multitasking skills
• Strong verbal and written communication abilities
• Ability to work independently and follow through on tasks
• Proven ability to prioritize and meet deadlines, provide a high level of attention to detail, and handle multiple deadlines simultaneously
• Hands-on, mobile, and able to manage physical duties throughout the day
• Familiarity with security protocols, inventory systems, and office/facility operations
• Team player with a proactive mindset and strong attention to detail
• Proficient in Google Workspace, Microsoft Office Suite, and Mac/PC systems
• Flexibility to work extended hours as needed
• Must be punctual, dependable, and maintain excellent attendance
• NDA required upon hire

Education and Experience:

• High School Diploma or GED required; Associate or Bachelor's degree preferred
• 1–2 years of experience in office coordination, development, showroom, or customer service roles
• Knowledge in enterprise systems: ERP, PLM a plus
• Proficient in Google Docs, Microsoft Office, Word, PowerPoint
• Adobe Illustrator experience a plus
• Intermediate Excel (able to manage spreadsheets and data)
• Experience in fashion, production, or creative environments strongly preferred

Physical Requirements: 

·        Comfortable standing for long periods of time, physically mobile; can lift up to 25 pounds

• Comfortable sitting for long periods of time
• Work long days if needed

Job Type:

·        Full time

·        Benefits

·        PTO

Pay Range: $22-$28 per hour