What are the responsibilities and job description for the Weed District Assistant Coordinator position at Gallatin County?
The Assistant Coordinator supports the Gallatin County Weed District by assisting with enforcement, education, public relations, and operational programs under the direction of the Weed District Coordinator and the Weed Board. This position performs a variety of administrative, technical, and field duties, including program planning, grant management, public outreach, database and record management, and supervision of seasonal crews.
The Assistant Coordinator represents the Weed District at the local, state, and national levels, provides education and technical assistance to landowners and the public, and participates directly in weed control activities. This position requires strong communication and organizational skills, fieldwork capabilities, and the ability to balance leadership, administrative, and hands-on tasks.
Program Administration and Coordination
- Coordinate with the District Coordinator on the planning, administration, and supervision of the County’s noxious weed control program.
- Assist with directing and managing educational and enforcement programs.
- Maintain official records, documentation, and database systems.
- Review subdivision applications for compliance with regulations and establish weed management plans with applicants.
- Assist with budgeting, financial recordkeeping, and cost-share/grant program management, including reporting and reconciliation.
- Prepare departmental activity reports and attend Weed Board meetings to provide input on program goals and annual work plans.
- Maintain and update the district’s website, photo library, and mapping data.
- Coordinate record management for Weed Office functions, including meeting agendas, minutes, and invoice processing.
Education, Outreach, and Public Relations
- Conduct and coordinate public education projects such as workshops, presentations, seminars, weed pulls, and community events.
- Provide technical assistance and information on noxious weed management to the public, landowners, and developers.
- Conduct small acreage workshops, site inspections, and management plan reviews.
- Develop public information materials and maintain communication tools to promote weed management awareness.
- Represent the Weed District on local, state, and regional weed management organizations and committees.
Enforcement and Compliance
- Enforce noncompliance complaints in accordance with Montana statute.
- Consult with and educate landowners, developers, and community members regarding weed control requirements and applicable laws.
- Inspect sites to ensure safe and proper herbicide use and compliance with management plans.
- Document enforcement activities and maintain records in compliance with law and policy.
Field Operations and Crew Supervision
- Assist with hiring, training, and supervising seasonal weed crews and contractors.
- Direct field crews to job sites and coordinate work activities.
- Participate in weed management activities, including herbicide application, biological control agent release, cutting, and mowing.
- Ensure all weed control vehicles and equipment meet required safety standards.
- Assist with the maintenance, safe use, and inventory of equipment and machinery.
- Conduct mapping and documentation using GPS/GIS systems.
Other Duties
- Attend professional meetings, training sessions, and conferences to remain current in weed management practices.
- Provide services during declared County emergencies or disasters, as required.
- Perform other duties as assigned by the Weed District Coordinator, Weed Board, or Commissioners.
Knowledge of:
Noxious weed management practices, standards, and regulations.
Education and outreach program design, public communication, and conflict resolution.
Grant writing, administration, and reporting.
Office software, database management, GPS/GIS mapping tools, and digital documentation.
Recordkeeping, budgeting, and organizational operations.
Skill in:
Problem-solving, public relations, and community education.
Coordinating multiple programs, events, and projects.
Supervising and training seasonal crews.
Preparing reports, documentation, and communications with accuracy and clarity.
Ability to:
Establish and maintain cooperative relationships with landowners, County staff, agencies, and the public.
Enforce weed laws with fairness and professionalism.
Communicate technical and regulatory information clearly to diverse audiences.
Work independently with maturity, honesty, and high work ethic.
Operate GPS mapping units, digital cameras, and office/business equipment.
- Bachelor’s degree in Weed Science, Agriculture, Agronomy, Range Management, Environmental Education, or a closely related field; and
- One (1) year of related work experience; or
- An equivalent combination of education and experience sufficient to perform the essential duties of the job.
- Montana Government Pesticide Applicator’s License (within four months of hire).
- Valid Montana driver’s license (within four months of hire).
Supervision Exercised: May supervise seasonal spray crews.
Work Environment / Physical Demands:
- Work involves both office and field environments.
- Physical requirements include walking 4–5 miles over rough terrain, stooping, kneeling, climbing, and lifting to 30 pounds regularly and up to 100 pounds occasionally.
- Requires exposure to outdoor conditions (rain, snow, heat, dust, odors) and limited exposure to herbicides.
- Must be able to operate vehicles and equipment including pickup trucks, sprayers, ATVs, and related tools.
- Requires sufficient vision, hearing, and mobility to safely conduct inspections, operate equipment, and communicate effectively.
As a condition of hire, the final candidate will be required to successfully pass a criminal and driving background check.
For application consideration, the following documents are required to be submitted when you apply online:
- Cover Letter
- Resume
- Three (3) work references
Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, color, religion, creed, political ideas, sex, sexual orientation, gender identity, age, marital status, national origin, or physical or mental disability.
Salary : $32 - $34