What are the responsibilities and job description for the Senior Project Manager/Estimator position at Gallaher Company?
About Us
HotShot Restoration, part of the Gallaher Company family, specializes in restoration and reconstruction services for multi-unit residential and commercial properties throughout the Bay Area. We pride ourselves on delivering professional, timely, and high-quality service to our clients.
We’re looking for an experienced Project Manager / Estimator who thrives in a fast-paced environment, values strong client relationships, and takes ownership of every stage of the restoration process — from estimating to project completion.
The Perks of Being Part of the Family
We believe in empowering our team members to reach their full potential. That's why we invest heavily in leadership development. You'll have opportunities to attend industry conferences, workshops, and expos to stay ahead of the curve and develop your skill set. This commitment to Winners Win ensures our entire team has the tools and knowledge to succeed.
We offer a benefits package including medical, dental, vision, paid holidays, vacation time, and a Financial Wellness Program to help you achieve your financial goals.
But the real benefits are the people and the positive, collaborative culture we've built!
Job Summary
The Project Manager / Estimator (PM/Estimator) plays a critical role in driving company growth and ensuring client satisfaction. This position involves visiting client sites, estimating jobs using Xactimate, coordinating field operations, and maintaining strong relationships with property managers, insurance adjusters, and other stakeholders.
The PM/Estimator will manage projects from start to finish — overseeing estimates, scheduling crews, managing subcontractors, and ensuring quality, profitability, and timely completion.
Key Responsibilities
Estimating & Sales
- Visit client sites to scope projects, take measurements, and document conditions.
- Prepare detailed estimates using Xactimate.
- Evaluate project profitability and cost.
- Build and maintain strong relationships with property managers, maintenance teams, and insurance professionals.
- Generate new business through networking, cold calling, and attending trade shows.
- Respond promptly to new job leads and customer inquiries.
Project Management
- Oversee all aspects of assigned projects from start to finish.
- Schedule and coordinate in-house crews and subcontractors.
- Conduct pre-construction walks and ensure permits are obtained when required.
- Monitor project quality, timelines, and budget adherence.
- Communicate effectively with clients, adjusters, and team members throughout the project.
- Submit and track change orders and assist with billing and invoicing.
- Attend production and safety meetings.
- Ensure client satisfaction upon project completion.
Operations Support
- Collaborate with department leaders to enhance operational processes and efficiency.
- Research materials and vendors for best pricing and quality.
- Participate in continuous improvement initiatives to strengthen workflow and service delivery.
Qualifications
- Minimum 5 years of experience in restoration, reconstruction, or construction management.
- Proficiency in Xactimate (required).
- Strong understanding of estimating, project budgeting, and job costing.
- Excellent communication and relationship-building skills.
- Ability to manage multiple projects simultaneously.
- Experience working with property managers and insurance adjusters is a plus.
- Valid California driver’s license and reliable transportation.
Compensation & Benefits
- Competitive salary (commensurate with experience).
- Company vehicle or allowance.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Ongoing training and professional development opportunities.