What are the responsibilities and job description for the Billing Specialist position at Gallagher Recruiting LLC?
Confidential Opportunity: Billing Specialist – Boutique Real Estate Litigation Firm (Oakland, CA)
Are you a numbers-savvy, detail-obsessed professional who loves bringing order to chaos? We’re a highly regarded, plaintiff-side real estate litigation firm in Oakland (with a second office in Southern California) and we’re growing fast. Our team is tight-knit, supportive, and genuinely fun to work with — people regularly say this is the best culture they’ve ever experienced in law (or anywhere, really!).
We’re searching for a Billing Specialist to own the full billing, trust accounting, and collections process in our Oakland office. This is a true “wear multiple hats” role where your work directly supports our attorneys and keeps everything running smoothly.
What you’ll do:
- Review and polish time entries daily (working directly with attorneys)
- Generate, edit, and finalize weekly pre-bills and invoices in Clio Manage
- Handle trust accounting, retainer applications, and payment processing (LawPay)
- Manage A/R, follow up on overdue invoices, and prepare reports in QuickBooks
- Reconcile everything month-end and assist with client billing inquiries
- Be the go-to person to keep our billing clean, compliant, and on time
What you bring:
- 3–5 years of billing, bookkeeping, or accounting experience (law firm is great, but NOT required — we’re very open to sharp candidates from professional services, tech, or any detail-heavy industry)
- Strong skills (or quick learner) in Clio Manage, QuickBooks Online, and LawPay — or very similar platforms
- Comfort with trust accounting rules is a plus (we’ll train the right person on CA specifics)
- Rock-solid organization, communication, and follow-through
- A proactive, no-ego attitude and a sense of humor
We offer:
- $38–$46 per hour (full-time, onsite in Oakland with some flexibility after onboarding)
- Full health, dental, and vision coverage
- 401(k) with employer match
- Onsite gym other great perks
- Generous PTO and paid holidays
- An actual amazing culture — collaborative, zero drama, and people who truly care about each other and the work we do
If you’re someone who gets a kick out of making complex billing look easy, loves being part of a winning team, and wants to work somewhere that values you as a whole person… let’s talk!
DM me or send your resume to victoria@victoriagallagherrecruiting.com — happy to answer any questions. Confidential search — firm name revealed only to qualified candidates.
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Salary : $38 - $46