Project Manager

Job Title Project Manager

Department: Operations

Reports To: Managing Principal

FLSA Status: Exempt

SUMMARY:

Responsible for supporting the planning, coordination, and execution of construction and development projects from pre-construction through close-out. This role ensures projects are delivered aligned with company standards, budgets, timelines, and regulatory requirements. Oversee documentation, permitting, budgeting, scheduling, contractor coordination, and quality control while serving as a liaison between internal departments, consultants, and construction teams. Plays a key role in monitoring project progress, facilitating approvals, and ensuring successful project turnover to operations or ownership.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages the development of documents, tracks progress and coordinates required approvals from all in-house departments. Prepare packages for Senior Management .
• Assists with the reviews and recommends action for change order submittals and/or additional services.
• Assists in review of contractor pay application & review with lender.
• Responsible for the tracking and coordination of required permits with the building department and consultants.
• Assists in the preparation, review and maintenance of the Development Budget, up to project completion.
• Assists in the preparation, review and maintenance of the project schedule, up to project completion.
• Inspect property and units under construction on a regular basis to ensure the work conforms to specifications, budget and schedule and initiate any repair or replacement needs and/or adjustment of working procedures with the Construction Manager.
• Regularly communicates with the project team regarding unit and property improvement status.
• Coordinates construction and upgrades and secures necessary documentation. Once work is finished, perform a final inspection and signoff to ensure all items are completed as per contract.
• Responsible for the monitoring and implementation of the company’s quality control standards throughout all phases of each assigned project.
• Responsible for implementing operational needs to ensure delivery of the assigned projects meet company standards and project specific goals.
• Review and approves in tandem with the Project Manager all invoices pertaining to the construction department, submits all approved bills to accounting department for processing and payment.
• Assists in preparing and performing “Turn-over” procedures for Operations or Homeowner’s Association, as appropriate.
• Performs other related duties and assignments as required.

SUPERVISORY RESPONSIBILITIES:

Potential to supervise contractors and consultants during construction and close-out.

QUALIFICATIONS:

• Knowledge of established architectural and construction practices, procedures, and techniques as well as applicable local, state and federal building codes and legislation.
• Managerial experience.
• Strong communications skills. Thorough and attentive to details. Able to prioritize and multi-task. Proactive and deadline oriented.
• Ability to read and interpret documents in English, such as plans and specifications, work orders, safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to interact effectively with customers, vendors, and employees at all levels of the Organization.

EDUCATION and/or EXPERIENCE:

Minimum three (3) to five (5) years related experience including previous construction administration and management of ground up buildings with either a General Contractor or Architect. Hi-rise a plus. Computer skills include internet, e-mail, (MS Outlook) MS Excel, MS Word, and Project.

CERTIFICATES and LICENSES:

Architectural Certification or GC a plus.

LANGUAGE SKILLS:

Ability to read and comprehend complex instructions, correspondence, memos, blueprints, and floor plans. Ability to write clear correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee shall be able to sit and talk or hear and may be exposed to short, intermittent and/or prolonged periods of sitting and/or standing in performance of job duties. Required to be on foot and onsite the majority of the day.
• The employee frequently is required to use hands & fingers to handle or feel. The employee is occasionally required to reach with hands and arms.
• The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl.
• The employee must also occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, and color vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.