What are the responsibilities and job description for the OFFICE MANAGER HOME HEALTH AGENCY - Full time position at Galaxy Personal Care Services LLC?
Abound Home Health Agency
We are seeking a highly organized, dependable, and motivated Full-Time Office Manager to join our growing Home Health Agency.
The Office Manager plays a key role in keeping daily operations running smoothly while supporting clinical staff, caregivers, patients, and agency leadership. We are looking for someone who is professional, detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced healthcare environment.
Key Responsibilities
- Manage daily administrative and office operations
- Coordinate communication between clinical, administrative, and field staff
- Assist with employee scheduling and staffing coverage
- Assist with recruitment, interviewing, onboarding, and orientation
- Maintain employee personnel and credentialing records
- Track licenses, certifications, CPR, TB testing, background checks, and other required documentation
- Assist with new patient admissions and referral coordination
- Monitor documentation for completeness and timely submission
- Communicate professionally with patients, families, physicians, staff, and referral sources
- Assist management with Medicare, Medicaid, CHAP, and Indiana regulatory compliance activities
- Help prepare the agency for surveys, audits, and quality reviews
- Maintain confidentiality and HIPAA compliance
- Assist with reports, spreadsheets, tracking logs, and administrative projects
- Support agency leadership with day-to-day operational needs
- Previous home health, healthcare, medical office, or administrative management experience preferred
- Home Health Agency experience strongly preferred
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Ability to prioritize multiple responsibilities and meet deadlines
- Strong computer skills, including Microsoft Word, Excel, Outlook, and electronic healthcare systems
- Experience with scheduling, staffing, HR, credentialing, or healthcare compliance is a plus
- Knowledge of Medicare/Medicaid home health operations is a plus
- Must be dependable, professional, confidential, and able to work independently
Full-Time Office Manager
Schedule: Monday–Friday
Employment Type: Full-Time
Industry: Home Health Care
Location: Indianapolis, Indiana
What We’re Looking For
The ideal candidate is a hands-on office leader who takes initiative, solves problems, communicates effectively, and understands the importance of timely documentation, staffing, regulatory compliance, and excellent patient service.
Salary : $21 - $25