What are the responsibilities and job description for the Part Time AP / Office Support Administrator position at Galaxy Management?
A busy commercial real estate office in Webster, MA is looking to add a proactive, detail oriented individual for AP Functions, periodic billing and general office support. This is-person position is ideal for a self-motivated individual who enjoys working on a variety of projects at once.
A/P-Accounting Functions:
- Input and correctly code invoices to QuickBooks, prepare weekly check runs and make online payments as needed for multiple companies.
- Prepare periodic utility reimbursement billings and other miscellaneous bills.
- Utilize QuickBooks for light bookkeeping tasks.
Administrative Responsibilities Include:
- Maintain control lists and spreadsheet files
- Ensure timely annual filings for multiple entities
- Prepare and coordinate special projects as needed
- Organization and upkeep of filing systems
- Participate in day-to-day office operations
- Handle incoming calls, emails and correspondence in a professional manner
- Maintain office supply inventory
Qualifications:
- Proficient in QuickBooks
- Strong computer skills, specifically Outlook, Excel and Word
- Two years' experience in bookkeeping in an office environment
- High attention to detail, problem solving skills and ability to multi-task
Flexible hours, 20-30 per week as workload dictates. Paid vacation and 401k match after 6 months of employment. Compensation commensurate with experience.
Salary : $500 - $650