Project Coordinator with Security Clearance

Overview Job Title: Project Coordinator Location: Norfolk, Virginia Introduction: Rivet Operations Company ("Rivet") has an opening for a Project Coordinator to join our rapidly growing team in the Norfolk, Virginia area. Rivet is an exceptional industry partner to the Department of Defense (DoD) and a leader in physical and cyber security, IT management, logistics, supply chain management, process improvement and development. The Project Coordinator will provide comprehensive coordination, oversight, and reporting support for facility renovation, transition, and move management activities for Military Sealift Command (MSC) facilities located primarily at Naval Station Norfolk and Joint Base Little Creek. This role serves as a liaison between Government stakeholders, NAVFAC, contractors, and facility personnel to ensure successful execution of renovation and relocation efforts, while maintaining schedule visibility, cost awareness, and operational readiness. Key Responsibilities: Facility Renovation Monitoring

• Conduct routine walkthroughs during renovation and after turnover to MSC.
• Identify and document discrepancies between construction plans and actual work completed.
• Provide professional observations and recommendations for Government awareness.
• Monitor renovation progress, identify risks or problem areas, and track schedule adherence and costs. Coordination & Liaison Support
• Serve as a liaison between Government POCs (GPOCs), NAVFAC, contractors, and facility personnel.
• Attend weekly coordination meetings with NAVFAC and renovation contractors.
• Provide detailed summaries and reports of meeting outcomes to MSC within two business days.
• Support facility readiness and transition activities through ongoing coordination. Space Planning & Facility Assessment
• Assess building layouts, floor plans, and workspace configurations across MSC facilities.
• Provide recommendations for space allocation, seating, and furniture requirements.
• Identify and propose solutions for facility shortfalls or excess capacity.
• Coordinate closely with Government building representatives and Facilities Maintenance Technicians. Project Monitoring & Reporting
• Track and report status of IT, Physical security, NAVFAC requests, and funding.
• Generate and manage reports.
• Maintain visibility into project performance, timelines, and constraints. Communications & Briefings
• Develop communication materials for Government dissemination regarding project status.
• Prepare reports, presentations, and informational materials.
• Provide ad-hoc briefings and informational papers as requested.
• Ensuring proper handling of sensitive information. Move Management & Transition Planning
• Assist in developing and maintaining facility transition and relocation plans (e.g., MSC Move Plan).
• Support relocation efforts involving multiple facilities.
• Track relocation progress and provide status reporting to Government stakeholders. Property Management & Building Closeout
• Coordinate closeout of vacated facilities and return of buildings to NAVFAC/Base.
• Assist with inventory management of building contents, including:Serial numbers, Part numbers, Nomenclature, Asset locations.
• Prepare and submit inventories to MSC GPOCs.
• Complete DLA Disposition Services documentation as required.
• Coordinate transfer of property between facilities. Access Coordination & Security Support
• Coordinate access to both unclassified and classified spaces.
• Escort contractors as required.
• Support building turnover activities including tours and inspections.
• Ensure compliance with security protocols. Work will include both office and field environments, including construction sites. Requirements JOB REQUIREMENTS Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Experience in project management, facilities management, or construction oversight.
• Strong coordination and communication skills in multi-stakeholder environments.
• Ability to analyze floor plans, building layouts, and renovation progress.
• Experience with reporting, documentation, and briefing development.
• Ability to work in controlled environments handling sensitive information. Preferred Qualifications
• Experience supporting NAVFAC, DoD, or federal facility projects.
• Familiarity with SCIF requirements and secure facility operations.
• Experience in move management or large-scale facility transitions.
• Knowledge of DLA Disposition Services processes. Security Clearance:Position requires applicant to be a US Citizen and obtain and maintain the required security clearance for the position. Benefits: Rivet offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.rivetopsllc.com. Physical Requirements:Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Lifting to 40 lbs. Please note: Rivet Operations Company LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs. Rivet Operations Company LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics. Posted Salary Range USD $75,000.00 - USD $100,000.00 /Yr.