What are the responsibilities and job description for the Administrative Assistant position at Gal Manufacturing, a Vantage Elevation Company?
Administrative Assistant
Full Time, Regular
BSIS
If you are a leader who has experience successfully championing and delivering positive cultural change, then keep reading! We are searching for a result-oriented Administrative Assistant to join our Vantage Team at BSIS.
About Us
Vantage Elevation, LLC is North America’s leading independent manufacturer of elevator components and systems. Vantage is comprised of eight business units including GAL Manufacturing; GAL Canada; BSIS; Hollister-Whitney; Elevator Controls; Courion; Bore-Max; Thames Valley Controls and Vertical Dimensions. Through its brands, Vantage supplies almost all electro-mechanical devices used in contemporary elevators. The Vantage group employs over 900 staff in multiple locations across the United States, Canada, and the United Kingdom.
Our Ideal Candidate Will
We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be professional, proactive, and comfortable managing multiple responsibilities in a fast-paced office environment.
Requirements
We are searching for a candidate with:
- No degree required. Any experience with AI software a plus.
- Previous administrative office experience preferred
- Proficiency in Microsoft Office programs, including Word, Excel, & Outlook
- Experience with QuickBooks required
- Strong organizational and communication skills
- Ability to read, write, and speak English fluently.
- Ability to multitask and work independently
- Professional attitude and attention to detail
Duties and Responsibilities
A typical day may include:
- Answer and direct phone calls and emails
- Maintain filing systems and office records
- Assist with invoicing, billing, and data entry
- Handle general administrative and clerical duties
- Support accounting and bookkeeping functions using QuickBooks
- Coordinate with vendors, clients, and team members
- Maintain office organization and assist with day-to-day operations
Work Environment & Hazards
- General office environment.
- Must be able to remain sedentary for extended periods of time.
- The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as safety glasses with side shields.
- Risk of injury on warehouse floor.
Special Physical Demands
- Limited physical effort. Requires occasional moving of materials and equipment
- Must have the ability to lift a minimum of 25 lbs.
Benefits of Working With Us
- Compensation for New York Applicants: $25.00 to $30.00 per hour (Actual compensation will be determined based on experience, location, and in keeping with local legislation).
- Opportunity for long-term growth within the company
- Medical/Dental/Vision/Life Insurance
- HSA
- Employee Assistance Program (EAP)
- Plum Benefits
- … and more!
Position Details
- Full Time, Regular
- Day shifts, typically 8:00am-4:30pm
- Based in the Bay Shore, NY (In-Person)
- Vantage Elevation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Like What You Read?
If you’re excited by the prospect of working at the forefront of engineering technology with a world-class employer that values your ambition, problem-solving abilities, and employee-oriented mindset then we invite you to apply.
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Salary : $25 - $30