What are the responsibilities and job description for the Program Specialist position at GainSpan?
Description
The Health Resources & Services Administration (HRSA) provides equitable health care to the nation’s
highest-need communities. Their programs support people with low incomes, people with HIV, pregnant people,
children, parents, rural communities, transplant patients, and the health workforce. HRSA is comprised of nine
bureaus and twelve offices, and each is committed to improving health outcomes and achieving health equity
through access to quality services, a skilled health workforce, and innovative, high-value programs.
The Program Specialist position will work with the Division of Independent Review (DIR) to provide
administrative and logistical support the operation of HRSA objective review committees review of applications
for federal assistance. The Program Specialist works under supervision of the Project Manager and will be
providing overall administrative and program support for the successful execution of grant reviews.
Key Duties And Responsibilities Include
The Health Resources & Services Administration (HRSA) provides equitable health care to the nation’s
highest-need communities. Their programs support people with low incomes, people with HIV, pregnant people,
children, parents, rural communities, transplant patients, and the health workforce. HRSA is comprised of nine
bureaus and twelve offices, and each is committed to improving health outcomes and achieving health equity
through access to quality services, a skilled health workforce, and innovative, high-value programs.
The Program Specialist position will work with the Division of Independent Review (DIR) to provide
administrative and logistical support the operation of HRSA objective review committees review of applications
for federal assistance. The Program Specialist works under supervision of the Project Manager and will be
providing overall administrative and program support for the successful execution of grant reviews.
Key Duties And Responsibilities Include
- Perform routine assignments associated with grant review logistics and reviewer technical assistance.
- Develop and manage reviewer communications and data.
- Monitor and respond to reviewer technical assistance inquiries.
- Support Review Manager/Project Director in preparation for client meetings; participate as needed.
- Produce and/or develop standard, pre-programmed documents and reports from the various grant systems as directed.
- Ensure confidentiality and security of all grant review related documentation and application data.
- Support logistical tasks for contract Review Manager/Project Director as assigned.
- Utilize grants management technology systems to support the grant review process including reviewer recruitment, panel administration, honorarium, close-out, and surveys.
- Identify, review and document qualifications of new/potential reviewers.
- Support development and execution of grant review trainings – audio and web.
- Generate and maintain grant review files - correspondence, documents, forms and payments.
- Ensure that all sensitive materials are destroyed.
- Perform other duties as assigned.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and OneNote).
- Strong organizational, written and verbal communication skills.
- Attention to detail.
- Excellent customer service skills.
- Document/Database Management experience.
- Proficient use of Adobe Acrobat (Reader and Pro).
- Ability to work with minimal supervision in a fast-paced environment.
- Preference for candidates with previous Grant Application Review Management and/or Grant Program Management experience. Required Education and Experience
- Bachelor’s degree in a related field of study or 3-5 years relevant work experience.
- Four or more years of experience assisting and/or managing discretionary grant reviews, preferably for the Federal government.
- Intermediate or Advanced Skills in the Microsoft Office Suite programs – with emphasis on Excel and Word.
- Special consideration given to candidates with experience utilizing the following Federal grants
- GrantSolutions
- Application Review Module (ARM) system.