What are the responsibilities and job description for the Personal Assistant position at Gainor Staffing?
A HNW individual is seeking a dedicated Personal Assistant. The role supports the principal and their spouse across multiple residences.
Who You Are
- You bring 5–7 years of experience supporting high-profile individuals or executives in dynamic, multi-residence environments
- You communicate with clarity and professionalism
- You thrive on organization, precision, and anticipating needs before they arise
- You have a genuine interest in financial planning and long-term operational projects
What You’ll Do
- Coordinate travel arrangements, including private aviation and marine scheduling
- Oversee household budgets, timelines, and reimbursement processes across multiple properties
- Maintain spreadsheets and documentation related to household operations and asset management
- Liaise with financial advisors, trustees, and vendors to ensure smooth communication and execution
- Support calendar management and meeting coordination for the principal’s spouse
- Assist with light bookkeeping and financial tracking using Excel and basic finance tools
- Manage logistics for vehicle transport, repairs, and vendor coordination
- Attend events and help with planning, documentation, and follow-up
What Success Looks Like
- The principal and their spouse experience seamless support across all residences and personal operations
- Financial documentation and household systems are consistently accurate, organized, and up to date
- Travel and logistics are executed smoothly, with proactive problem-solving and attention to detail
- You become a trusted point of contact for both day-to-day and long-term initiatives
Salary Range: $100,000 – 150,000 annually, based on experience
Location: New York, NY – On site – Requires some travel
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
Salary : $100,000 - $150,000