What are the responsibilities and job description for the Litigation Secretary position at Gainor Staffing?
A top-tier global law firm is seeking a Litigation Secretary to join the team in San Francisco.
Who You Are
- Litigation secretary with at least 5 years of experience
- Bachelor’s degree, preferred
- Skilled in iManage and familiar with legal terminology and court rules
- Strong organizational, communication, and proofreading skills
- Available to work overtime as needed
What You’ll Do
- Coordinate court filings and service of process under state, federal, and local rules
- Draft and proofread pleadings, discovery documents, subpoenas, and deposition exhibits
- Manage documents and pleadings in iManage and shared drives
- Maintain calendars, schedule meetings, and track court deadlines
- Liaise with docket department and vendors for courtesy copies and chambers deliveries
- Arrange court reporters and videographers for depositions and hearings
- Process invoices, expenses, and travel arrangements per firm policy
- Enter attorney timekeeping and assist with billing tasks
- Prepare new business intake forms, conflict checks, and engagement letters
- Conduct basic legal research and maintain client relationships
- Provide additional administrative support as needed
What Success Looks Like
- You deliver accurate, timely work while managing multiple priorities
- Attorneys and clients rely on you as a proactive, dependable partner
- You keep documents, deadlines, and communications organized for smooth operations
Salary Range: $70,000 – 97,000 annually, based on experience
Location: San Francisco, CA – Hybrid
Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
Salary : $70,000 - $97,000