Receptionist/Administrative Assistant

RECEPTIONIST/ADMINISTRATIVE ASSISTANT (G-426)

Gadfly Associates is currently hiring! We are a small boutique bookkeeping firm located in the heart of Historic Downtown Manassas! We would be excited to have you join our family-friendly firm in this full time, on site position.

We are currently seeking a highly organized and personable Administrative Assistant/Receptionist to support our Managing Partner and maintain smooth daily operations at our office. This role is essential in creating a welcoming environment for clients and ensuring efficient management of communications, schedules, running errands on occasion and office tasks. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a dynamic professional setting.

RESPONSIBILITIES

Client & Office Reception

• Greet clients and visitors warmly, ensuring a professional and hospitable first impression.
• Maintain a clean and welcoming reception area and common spaces.
• Assist clients with general inquiries and direct them appropriately.

Communication & Call Management

• Answer incoming phone calls; screen and direct calls to the Managing Partner or other relevant team members as needed.
• Relay messages promptly and accurately.

Schedule & Calendar Coordination

• Schedule meetings, appointments, and follow-ups while avoiding conflicts and maximizing productivity.
• Ensure both partners are briefed in advance of daily commitments.

Administrative & Office Support

• Maintain organized and up-to-date paper and digital filing systems.
• Prepare documents, reports, and correspondence as needed.
• Monitor and order office supplies, handle incoming/outgoing mail, and support general office logistics.

Errands & External Coordination

• Run errands to clients or other local destinations as required.
• Maintain a reliable method of transportation and ensure timely delivery of documents or other materials.

Qualifications

• Proven experience as a receptionist, administrative assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Discretion and confidentiality when handling sensitive information.
• Professional appearance and demeanor with a positive, solution-oriented attitude.
• Reliable transportation and a valid driver's license.

Preferred Attributes

• Familiarity with scheduling software or CRMs.
• Experience in an accounting, professional services environment.
• Ability to anticipate needs and work independently

Job Type: Full-time

Pay: $20-24 per hour (negotiable depending upon experience/education)

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift – Monday through Friday

Experience:

• Administrative: 2 years (Required)
• Microsoft Office: 2 years (Required)

Language:

• English

Pay: $20.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $20 - $24