What are the responsibilities and job description for the Construction Administrator position at Gables Search Group?
Administration
- Assistant (Director of Construction and Construction team)
- Monthly Management Reports (all properties)
- Assist with all operations issues as needed
- As needed, assist (Operations Manager, at all properties)
- Roof leak reports (all properties)
- Construction Status report (all properties)
- Electric Demand Meter Log (VORH)
- Site amenities Purchase Orders
- Maintain all tenant, contractor and vendor Certificates of Insurance (property & liability, all properties). Work directly with insurance agents, if needed, to make sure proper certificates are received.
- Submit customer incident liability and building damage reports and photos to our insurance rep and work with insurance carrier if they need additional information.
- Distribute weekly reports received from Operations Managers.
- Update the Client Extranet section of the corporate website as needed
- VORH daily traffic count
- Distribute weekly Security Reports (VORH)
- Answer Company phone lines
- Kitchen cleanup
- Manage KIP blueprint machine
- Water meter authorization letters to the City of Rochester Hills
- Gas meter requests – Consumers Energy
- Address assignment requests to City/Township for new tenant spaces
- Building Permit Applications
- Scan as-builts and save on server
- Maintain construction room plans (tubes, hanging, flat)
- Send bid packages to contractors
- Abbreviated Form of Agreement (Contract)
- Collection of contractor check-in (preconstruction) docs
- Collection of Tenant Construction Closeout docs (work with Tenant & Contractors to obtain)
- Tenant Allowance and Contractor Security Deposit reimbursements
- Coordinate with Architect and distribute Field Reports.
- Send Landlord’s punchlists and updates as needed
- Update Tenant Contractor Procedures Handbook as needed
- Update Merchant Handbook as needed
- Complete all tenant closeout documents for construction
- Record Notice of Furnishings received per project
- Send recorded Notice of Commencements out per request
- Liaison between tenants, contractors, architects, governments, etc.
- Revisions to site/lease plans as requested using BlueRevu software or coordinate with Architect.
- Review construction sections of LOIs and Leases.