Vice President of Finance & Administration

Description

POSITION TITLE: Vice President of Finance & Administration

TEAM: Executive Services 

REPORTS TO: Chief Executive Officer 

FLSA CLASSIFICATION: Salary, Exempt

LOCATION: Headquarters (On-Site)

ABOUT US

At the heart of Gable lies a passion that transcends the conventional. We’re more than just creators of visual communications; we’re experts at creating experiences. We believe that every brand, building, and place has a unique story to tell, and our mission is to elevate the way they are seen, experienced, and remembered. 

We are committed to fostering a collaborative and inclusive work environment where team members can thrive and contribute to our shared success.

POSITION OVERVIEW

The Vice President of Finance & Administration is responsible for leading Gable’s financial and administrative functions during a critical phase of organizational evolution, including ESOP transition, margin improvement, and structured growth initiatives.

This is a hands-on executive leadership role within a project-based manufacturing and services organization entering its next phase of disciplined growth. The VP will oversee accounting, financial planning & analysis (FP&A), pricing discipline, job cost profitability review, budgeting, banking relationships, audit management, insurance and risk management, and administrative functions including HR and IT.

This role is structured as a CFO-track leadership position. The successful candidate will operate as both strategic advisor and working leader, building modern forecasting, margin visibility, and financial discipline, while remaining directly engaged in accounting oversight and financial execution. As the company grows in scale and complexity, this role is expected to evolve into the Chief Financial Officer position.

KEY RESPONSIBILITIES

Financial Leadership, Accounting, Audit, and Controls

• Oversee all accounting operations, including month-end close, financial statement preparation, and internal controls.
• Ensure accurate and timely monthly and quarterly financial close processes.
• Lead the annual budget preparation process across all departments.
• Oversee monthly budget versus actual reviews with department leaders and the executive team.
• Implement disciplined variance analysis and corrective action processes.
• Manage lending relationships, credit facilities, and covenant compliance.
• Oversee financial reporting and compliance requirements related to the ESOP structure.
• Serve as primary liaison for external auditors and oversee the annual audit process.
• Ensure audit readiness, documentation integrity, and compliance with applicable accounting standards.
• Oversee insurance programs, bonding, and enterprise risk management.
• Strengthen internal controls and financial process discipline.
• Implement and utilize AI-driven tools and automation to improve close processes, audit preparation, reporting, and financial documentation. 

FP&A, Pricing Discipline, and Profitability Management 

• Build and lead modern FP&A capability, including rolling 12 to 18 month forecasts aligned with EOS goals.
• Develop robust job costing systems to ensure accurate project-level margin visibility.
• Conduct regular profitability reviews by project, client, and business line.
• Establish pricing discipline frameworks tied to labor rates, overhead recovery, and margin targets.
• Design and implement operational KPIs directly linked to gross margin performance.
• Partner with Operations, Planning & Cost Engineering, and Sales to improve estimating accuracy and cost control.
• Lead cash flow forecasting and working capital optimization.
• Leverage AI tools for modeling, scenario planning, forecasting, and performance analytics. 

Growth Strategy, Capital Planning, and M&A 

• Develop financial models supporting organic growth initiatives and capital investments.
• Support evaluation, modeling, and financial due diligence for potential acquisition opportunities.
• Prepare executive-ready financial reporting and strategic analysis for leadership review.
• Partner with the CEO and COO on capital allocation and growth financing strategies.
• Strengthen and maintain banking relationships to support expansion initiatives.  

Administrative Leadership including HR and IT Oversight   

• Provide executive oversight of HR and IT functions to ensure alignment with company growth objectives.
• Support workforce planning and organizational design initiatives.
• Guide modernization of technology infrastructure, ERP systems, and reporting platforms.
• Ensure financial systems structure supports accurate job costing and performance reporting.
• As the company grows, help define and elevate leadership structure across finance and administrative functions. 

QUALIFICATIONS

• Demonstrated capacity and desire to grow into a Chief Financial Officer role within a scaling organization.
• Certified Public Accountant (CPA) required.
• Twelve or more years of progressive finance and accounting leadership experience.
• Experience in construction, manufacturing, industrial services, or project-based environments strongly preferred.
• Demonstrated experience leading annual budgeting and monthly budget versus actual performance reviews.
• Experience managing external audits and maintaining audit readiness.
• Strong job costing, project accounting, and profitability management expertise.
• Experience managing banking relationships and financial covenants.
• Experience overseeing HR and/or IT functions preferred but not required.
• Advanced financial modeling skills and high proficiency in Excel and modern financial systems.
• Demonstrated ability to implement and leverage AI tools to improve forecasting, reporting, documentation, and financial process efficiency.
• Strong executive presence with ability to present financial data to board-level audiences, and partner with operating departments to advance the business.
• Ability to operate effectively in a fully in-office executive leadership environment.  

PHYSICAL REQUIREMENTS

Manual dexterity to operate a computer and perform administrative tasks. Visual acuity (with correction) and the ability to speak and hear. Primarily sedentary work, with occasional walking, standing, or carrying of light materials.

WORK ENVIRONMENT

• The work environment includes both office settings and manufacturing facilities. This role may involve occasional exposure to factory conditions such as noise, fumes, dust, and mist.  

TRAVEL

Approximately 5% travel is required, including overnight trips up to one week.

ACCOMMODATION STATEMENT

Gable is committed to providing reasonable accommodation to individuals with disabilities throughout the hiring process and in the workplace. If you require an accommodation to complete an application, participate in an interview, or perform the essential functions of a position, please let us know. Requests for accommodation will be considered on a case-by-case basis, consistent with applicable law.

COMPENSATION

Compensation is commensurate with education and experience.

Requirements

ADDITIONAL REQUIREMENTS

All prospective team members must pass a criminal background check and drug test. Candidates must also meet I-9 and E-Verify employment eligibility requirements.

Salary : $120 - $160