What are the responsibilities and job description for the Property Operations Coordinator position at GAB Management Corp?
About Us
GAB Management is a privately owned real estate management company overseeing multiple commercial and residential properties in Rockland County. We are seeking a hands on, organized, and reliable individual to support day to day property operations, tenant communication, and field coordination with tenants and vendors.
This is not a desk only position. The right candidate must be comfortable in the field, meeting contractors, documenting work, and handling light maintenance tasks when appropriate.
Position Overview
The Property Operations Coordinator will manage property emails, coordinate and respond to maintenance requests, perform site visits, meet vendors and contractors, document property conditions, and communicate updates to management.
This role requires strong communication skills, attention to detail, and the ability to work independently while maintaining clear reporting lines.
Responsibilities
Administrative and Communication
Monitor and respond to property email accounts daily
Log and track maintenance requests
Coordinate scheduling between tenants and contractors
Maintain organized records of work orders and invoices
Provide written updates to management
Field Coordination
Visit properties regularly
Meet contractors on site
Take photos and videos of work progress
Prepare written condition and progress reports
Verify scope completion before invoice submission
Light Maintenance and Repairs
Perform minor repairs such as:
Replacing fixtures
Minor plumbing fixes
Basic drywall or patch work
Simple carpentry
Replacing locks or hardware
Experience with power tools/advanced tools
Identify when issues require licensed professionals
Assist with preventative maintenance tasks
Reporting
Send clear summaries after site visits
Escalate issues requiring management approval
Track vendor performance and timelines
Important:
This position includes participation in on call, overnight and weekend property emergencies.
Responsibilities may include:
Responding to urgent tenant calls involving water leaks, flooding, heat loss, electrical issues, or safety concerns
Coordinating emergency vendors
Visiting properties when necessary to assess conditions
Providing real time updates, photos, and written summaries to management
Non emergency issues are not handled after hours and should be deferred to regular business hours.
Additional compensation on call availability will be discussed during the interview process.
Requirements
5 years experience in property management, facilities coordination, or trades/ maintenance
Basic handyman skills
Strong written communication skills
Ability to use email, spreadsheets, and property management software
Valid driver’s license and reliable vehicle
Ability to lift up to 50 lbs
Must have basic tools
Preferred Qualifications
Experience working with commercial properties
Understanding of building systems
Experience coordinating multiple vendors
What We Are Looking For
Highly organized
Self motivated
Professional when interacting with tenants and contractors
Comfortable being both in the office and in the field
Clear communicator who documents everything
Job Type: Full-time
Pay: $78,000.00 per year
Work Location: In person
Salary : $78,000