Accounting Assistant

Job Overview

We are seeking a detail-oriented and organized Accounting Assistant to join our accounting team. The ideal candidate will have a strong understanding of accounting principles and experience with financial data entry and reconciliation processes. This position offers an excellent opportunity to develop your skills within a dynamic organization committed to financial integrity and operational excellence.

Responsibilities

• On a daily basis, prepare bank deposits for accounts receivable and draft the Accounts Receivable (AR) cash receipt journal.
• On a daily basis, review, code, and input accounts payable invoices and draft the Accounts Payable (AP) invoice journal.
• On a weekly basis, review the AP aging report and timely prepare AP checks for signing.
• Assist with preparing the month-end AR past-due report.
• Reconcile all AP credit card activity, ensuring proper business use, GL coding, and support.
• Confirm daily AR and AP banking activity and ensure proper recording of electronic transactions.
• Backup for Sales Order (SO) to Invoice Conversion: Data Entry Sales order to invoice conversion. May assist with data entry.
• Primary backup for assistant controller.
• Assist the Controller and Assistant Controller with other accounting projects and tasks as needed.
• Advise the Controller and Assistant Controller of procedural errors and take corrective action.
• Assist with maintaining accounting records for SO, Invoices, AR, and AP in an organized report filing system.
• Communicate effectively, exemplify excellent customer relations, and interface with employees, vendors, and accounting staff in an approachable and professional manner.
• Demonstrate strong time management and organizational skills.
• Perform basic office tasks, including but not limited to mailing, faxing, working with a multi-line phone system, answering calls and paging, photocopying, and filing.
• Demonstrate good work attendance
  and the ability to work well with others.
• Other duties as assigned.

Preferred Qualifications

• Microsoft Office certification.
• Hands-on experience with an integrated database, preferably Sage 100.
• Minimum of 3 years of experience with bookkeeping or accounting responsibilities.

Minimum Qualifications

• Associate degree or certificate of completion from an accredited career college in business and/or accounting, or an equivalent combination of education and/or experience.
• Experience with Microsoft Office products and the ability to efficiently use computerized database programs.
• Must be willing to consent to a drug test.
• Must successfully pass federal and state criminal background checks.

Working Conditions

Duties are performed in an office setting. Working effectively and collaboratively in a team environment is a must. This is a non-exempt, full-time, regular position. Overtime and work on Saturdays may be required.

Benefits

We offer a competitive compensation and benefits package, including medical, dental, and vision health plans, as well as a 401(k) with a 4% match.