Marketing Executive Assistant

Position Summary
To provide confidential, professional administrative support to the VP of Brand and Marketing and team so the company can achieve its goals and objectives.

Essential Functions

• Provides general administrative support (e.g. meetings, mailing, telephone and email support, calendar administration, preparing presentations, attending meetings, taking minutes, travel arrangements) to Vice-President, 2 Directors and other Managers as directed. Also provides office support for the new Columbus building with meetings, supplies, events and other duties.
• Creates, prepares and provides Business Intelligence Sales reports to management team as needed (e.g. daily, weekly, and monthly).
• Oversees Annual Operating Plan meeting including schedule, presentation help, food, travel and other duties as needed.
• Coordinates other events and programs according to established company policy and guidelines (e.g. holiday luncheon, birthday and anniversary cards, visitors, etc).
• Coordinate all PBNA, Dr Pepper and Allied Brand meetings and tours with the ELT and Brand Managers.
• Assist with “Project Ticket” requests and art approvals with Commercialization and VP of Marketing
• Update weekly distro reports, Incentives, waste reports (enhanced ordering) and Power BI reports for VP of Marketing
• Maintains confidentiality of financial information, pricing, customer information, insurance and litigation documents, wage and salary information and other sensitive and confidential information.
• Works assigned schedule, exhibits regular and predictable attendance and works outside of the normal schedule as required to meet workload demands. Performs other related duties as required.
• Train as a backup to the QR Code management and Enhance Ordering management.

Education Level
Minimum - High School or GED or equivalent degree
Preferred - 2 Year / Associate Degree in business management, sales or related field

Experience
3 – 5 years Executive support required

Computer Skills
Proficiency with Microsoft Office Suite.

Additional Requirements
Knowledge of: Microsoft Office Suite including Access; Business Intelligence Reporting; Adobe; Photoshop; beverage industry. Skill in: internal and external customer service. Ability to: work quickly, efficiently and independently; multi-task; prioritize; be detail oriented; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; read and understand sales and financial reports; adapt to change; problem solve; operate a computer, copier, printer, fax machine, postage machine; read and write. Other functions, skills and abilities may also apply.