Accouts Payable Specialist

The Accounts Payable Specialist is responsible for managing and processing the company’s financial obligations while ensuring accuracy, compliance, and timely payments. This position plays a key role in maintaining accurate financial records, supporting accounting operations, and fostering positive relationships with vendors and internal stakeholders.

The Accounts Payable Specialist partners closely with Purchasing, Receiving, Manufacturing, and Finance to support an efficient procure-to-pay process. This role also contributes to continuous process improvements, internal controls, and ERP system optimization.

Responsibilities will include:

• Reviewing, verifying, and processing vendor invoices and payment requests.
• Matching invoices with purchase orders, receipts, and supporting documentation (three-way match).
• Entering accounts payable transactions accurately into accounting systems.
• Preparing and processing electronic payments, ACH transfers, checks, and wire transactions.
• Monitoring payment schedules to ensure timely and accurate disbursements.
• Reconciling vendor statements and resolving invoice discrepancies.
• Communicating with vendors regarding payment status, account inquiries, and documentation requests.
• Maintaining organized financial records and supporting documentation.
• Assisting with month-end and year-end closing activities.
• Supporting Controller with audits by providing required financial documentation and reports.
• Ensuring compliance with company policies, accounting standards, and internal controls.
• Collaborating with accounting, finance, procurement, and operations teams as needed.
• Actively participate in accounting ERP upgrade activities, including user acceptance testing (UAT), process documentation, training, and continuous process improvements.
• Identify opportunities to improve AP workflows, automation, and reporting efficiency.

Required Qualifications:

• Associate's degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience.
• Minimum of 1–2 years of experience in accounts payable, bookkeeping, accounting, or a related financial role.
• Strong understanding of accounts payable processes and financial recordkeeping.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Continuous improvement mindset with the ability to recommend and implement process enhancements.

Preferred Skills:

• Experience with accounting software such as Sage Pro, Microsoft NAV, Concur expense reporting system and the ability to help with new accounting ERP system implementation.
• Proficiency in Microsoft Excel, including spreadsheets, formulas, and reporting functions.
• Familiarity with ERP systems and electronic invoice processing.
• Knowledge of basic accounting principles and financial controls.
• Strong analytical and problem-solving skills.
• Experience handling confidential financial information with discretion and professionalism.