Vehicle Compliance Specialist

GA West is looking for a Vehicle Compliance Specialist to join our team. Prior experience in dashcam/telematics software, Compliance, and Document Control is preferred but not required. Proficiency in Adobe Acrobat Pro, Microsoft Office Suite, and varying cloud-based software programs is required. This is a full-time opportunity with a Monday – Friday schedule. Pay range $20-$25/hour, dependent on experience.

This department manages the following processes and programs for GA West. This position will be part of team ensuring for the enforcement, management, and maintenance of the following areas:

Driver Approvals

Driver Form Management

Driver Approval Committee

Driver Files and Logs

Accident Notifications, Process, and Documentation

Dashcam/Telematics Behavior Tracking, Location Tracking, Offline Device Tracking

Dashcam Behavior Dismissals for incorrect AI detection

Rental Vehicles

Quarterly Driver Rewards

Fuel Cards/Aux Cards

Driver Hire-In Setup

FAVR Program

CMVR Program

Six-Month MVR Runs

Driver Safety Training

Dashcam Face Matching

Compliance and Behavior Reprimands

Progressive Discipline

Complaints and troubleshooting for dashcams, FAVR, and fuel cards

Vehicle Approvals and Assignments

Vehicle Damages and Damage Payments

Vehicle Damage Temporary Use Logistics

Pool Vehicle Program

Qualifications

Ability to communicate effectively, both orally and written

Ability to relate positively with drivers, co-employees, supervisors, and upper management

Technologically proficient and intuitive; comfortable with learning, implementing, teaching, and mastering new software programs with a general understanding of technical concepts

Ability to handle technical support issues, maintain databases, and perform minor database and software configurations

Ability to multitask

Detail-driven, analytical, eager to learn new things, inquisitive, resilient

Capable of enforcing company regulations

Responsibilities

Provide assistance to the Vehicle Compliance Lead and the Compliance Director

Compile and maintain employee driver files including but not limited to: executed policies, MVRs, driver’s licenses, eligibility, insurance, approvals, reprimands, etc.

Keep updated logs of the following: all drivers (and all eligibility data), company-owned vehicles, rental vehicles, vehicle requests, damages, accidents/incidents, etc.

Assist new drivers in getting set up for the dashcam/telematics software, app, and the MVR program. Ensure all drivers have filled out the proper documentation before approval is granted.

Audit all logs regularly for accuracy and updates

Answer directly to the Vehicle Compliance Lead

Put effort into improving and automating (if applicable) all document control and enforcement policies for Safety and HR

Input MVRs into document management system

Learn and become SME for document control standards in order to make sound decisions concerning the integrity of documents

Learn and become SME for Safety and HR policies and processes; enforce document standards, compliance, and organization

Learn, perfect the functionality of, and become SME for the telematics/dashcam software

Review daily dashcam/telematics reports such as dormancy, vehicle gateway, location tracking, camera connection, etc. and address any recognized issues

Monitor dashcam/telematics software daily for enforcement of safety policies within G.A. West vehicles (fleet and drivers). Maintain and audit system data and records.

Identify faces, monitor behavior, run MVRs, provide coaching, issue warnings, etc. daily as needed

Communicate with drivers to dismiss events as needed. Investigate issues regarding the vehicles and incidents.

Work with team to acquire vehicles for new drivers and determine what is available

Log and acknowledge violations and determine action needed based on violation criteria

Ensure that all warnings are logged, stored, and communicated to supervision and HR (for issuing and storing in employee’s file)

Follow closely all guidelines of the vehicle compliance SOP and make changes to SOP as the process evolves; maintain a teamwork mentality in regard to improvements to the process.

Perform consistent maintenance of the dashcam/telematic software

Troubleshoot technical issues

G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $25