What are the responsibilities and job description for the Project Coordinator position at FX Staffing?
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Project Coordinator
Our client is a fast-growing manufacturer of custom industrial and commercial products. They are growing rapidly and looking for sharp, organized people to grow with them.
The Role This is a great opportunity for an organized, detail-oriented person who thrives in a fast-paced environment and enjoys keeping multiple projects moving at once. You'll be the bridge between the sales team, operations, engineering, installation crews, and customers — making sure every project moves from order to completion without falling through the cracks.
No two days are the same. Plans shift, timelines move, and priorities change — and you'll be the person who keeps everything on track anyway.
What You'll Do:
- Own customer communication from order through installation — setting expectations, providing updates, and solving problems as they come up
- Coordinate between internal teams — sales, engineering, production, and installation — to keep projects on schedule
- Work with customers on design requirements, drawing approvals, and change orders
- Schedule and negotiate with subcontracted installers
- Manage shipment coordination and communicate delivery timelines to customers
- Handle site-specific paperwork and installer documentation
- Identify and resolve quality, shipping, or installation issues quickly
What We're Looking For:
- 1-3 years of experience in project coordination, operations, customer service, or a related field
- Bachelor's degree or equivalent experience
- Exceptional organizational skills — you keep detailed notes, follow up without being asked, and nothing falls through the cracks
- Strong written and verbal communication — comfortable talking to customers, vendors, and internal teams
- Ability to juggle multiple projects simultaneously without losing track of details
- Comfortable in a fast-paced environment where priorities shift
- Proficiency in Microsoft Office — Excel, Word, Outlook
- Construction or manufacturing background a plus but not required
- ERP system experience a plus