What are the responsibilities and job description for the Patient Records Coordinator position at FX Spine & Performance Center?
FX Spine & Performance Center is a multidisciplinary clinic focused on advanced spine care, rehabilitation, and human performance. Our mission is to deliver high-quality, evidence-based care through an integrated team approach that prioritizes outcomes, efficiency, and an exceptional patient experience.
Position Summary
The Patient Records Coordinator plays a critical role in supporting clinical operations by ensuring accurate, timely, and compliant management of patient records and documentation. This position works closely with clinical providers, front office staff, and operations leadership to maintain the integrity of medical records while supporting smooth patient flow and high standards of care.
The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced medical environment.
Key Responsibilities
Patient Records & Documentation
Maintain accurate, complete, and up-to-date patient medical records within the EMR system
Enter, verify, and organize clinical documentation, intake forms, treatment notes, and reports
Ensure all documentation meets internal standards and regulatory requirements
Coordination & Communication
Collaborate with providers and clinical staff to resolve documentation gaps or errors
Assist with record requests, transfers, and releases of information in compliance with HIPAA
Support timely chart preparation and completion for patient visits
Data Accuracy & Quality
Perform routine audits of patient records for accuracy and completeness
Track missing or outstanding documentation and follow up as needed
Assist with outcomes tracking, reporting, and internal data requests
Administrative Support
Scan, upload, and organize external medical records and diagnostic reports
Support operational workflows related to patient documentation and record management
Maintain confidentiality and security of all patient information
Qualifications
Required
High school diploma or equivalent
Strong attention to detail and organizational skills
Proficiency with electronic medical records (EMR/EHR) systems
Basic computer skills and comfort working with digital documentation
Position Summary
The Patient Records Coordinator plays a critical role in supporting clinical operations by ensuring accurate, timely, and compliant management of patient records and documentation. This position works closely with clinical providers, front office staff, and operations leadership to maintain the integrity of medical records while supporting smooth patient flow and high standards of care.
The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced medical environment.
Key Responsibilities
Patient Records & Documentation
Maintain accurate, complete, and up-to-date patient medical records within the EMR system
Enter, verify, and organize clinical documentation, intake forms, treatment notes, and reports
Ensure all documentation meets internal standards and regulatory requirements
Coordination & Communication
Collaborate with providers and clinical staff to resolve documentation gaps or errors
Assist with record requests, transfers, and releases of information in compliance with HIPAA
Support timely chart preparation and completion for patient visits
Data Accuracy & Quality
Perform routine audits of patient records for accuracy and completeness
Track missing or outstanding documentation and follow up as needed
Assist with outcomes tracking, reporting, and internal data requests
Administrative Support
Scan, upload, and organize external medical records and diagnostic reports
Support operational workflows related to patient documentation and record management
Maintain confidentiality and security of all patient information
Qualifications
Required
High school diploma or equivalent
Strong attention to detail and organizational skills
Proficiency with electronic medical records (EMR/EHR) systems
Basic computer skills and comfort working with digital documentation