Recruiting Coordinator

About Futuristic Underwriters

Futuristic Underwriters is an MGA that was launched to deliver innovative P&C insurance products to the marketplace. We are an affiliate of a financially sound and well-established organization that provides robust services and support. Our strategy is to leverage technology as a tool to optimize distribution, underwriting, service, and claims handling. We are looking for top talent to join us in building new products by harnessing the power of innovative approaches.

We offer the following:

• Ground-floor participation in building a book of business, defining a dynamic culture, establishing our underwriting style, and influencing new capability prioritization.
• Competitive salary and incentive structure.
• Full benefits package including medical, dental, vision, disability, and life coverage.
• 401(k) with up to 4% match after 90 days of employment.

Position Overview

We are seeking a detail-oriented and people-focused Recruiting Coordinator to support our recruiting efforts and deliver an exceptional new hire experience. This role will play a critical part in the hiring lifecycle, from coordinating interviews and engaging candidates to onboarding new employees and supporting early-stage employee success initiatives.

The ideal candidate is highly organized, proactive, and passionate about creating a seamless and positive employee experience.

Key Responsibilities

Recruiting Support

• Coordinate and schedule interviews between candidates, hiring managers, and interview panels
• Manage candidate communications, ensuring a timely and professional experience
• Assist with job postings across various platforms
• Maintain applicant tracking system (ATS) data accuracy and candidate records
• Support recruiters with resume screening and initial candidate outreach as needed
• Facilitate offer letter preparation and onboarding documentation

New Hire Experience & Onboarding

• Own and execute new hire onboarding processes from offer acceptance through first 90 days
• Plan and conduct new hire orientation sessions
• Coordinate new hire travel arrangements and itineraries (if applicable)
• Ensure all onboarding paperwork, system access, and equipment are prepared and delivered on time
• Partner with hiring managers to ensure a smooth onboarding experience

Employee Success & Engagement

• Lead and manage 30-60-90 day check-ins with new hires and hiring managers
• Gather feedback and identify opportunities to improve onboarding and early employee experience
• Support performance management activities related to new hires
• Assist in developing onboarding materials, guides, and resources

HR Operations Support

• Maintain employee records and ensure data accuracy in HR systems
• Assist with general HR administrative tasks and special projects
• Support compliance with company policies and employment regulations
• Perform additional duties and projects as assigned

Qualifications

• High School Diploma or equivalent required. Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1–2 years of experience in HR, recruiting coordination, or administrative support
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with ATS or HRIS systems is a plus
• Proficiency in Microsoft Office (Excel, Word, Outlook)

The above statements are intended to describe the general nature and level of work being performed by the incumbents of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of this position.