What are the responsibilities and job description for the Title Assistant position at Futura Title & Escrow?
About Company:
Futura Title & Escrow, headquartered in Boise, Idaho, is the largest independent title and escrow group in the Pacific Northwest operating 76 branches in 74 counties. The company currently has five unique brands serving high-growth real estate markets: Alliance Title & Escrow, AmeriTitle, Kittitas Title and Escrow, Pacific Alliance Title, Momentum Title Agency. Together, they offer a complete range of commercial and residential title and escrow services for real estate transactions in Idaho, Oregon, Washington, Montana, Wyoming, Indiana, and Kentucky.
About the Role:
The Title Assistant plays a crucial role in the title department by ensuring the accurate preparation and processing of title documents related to real estate transactions. This position is responsible for realtor customer service requests including property profiles, marketing lists, and listing packages. The Title Assistant assists with title searches, reviewing legal documents, and coordinating with various parties such as lenders, escrow officers, and clients to facilitate smooth and timely closings. The Title Assistant helps maintain compliance with regulatory requirements and company policies, contributing to the overall integrity and efficiency of the title process. By managing administrative tasks and maintaining detailed records, the Title Assistant enables the title team to focus on resolving complex issues and delivering exceptional service. Ultimately, this role is vital in helping the organization achieve successful real estate closings and maintain strong client relationships.
Minimum Qualifications:
- High school diploma or equivalent
- Strong organizational skills with attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Excellent verbal and written communication skills.
- Desire and ability to learn on the job.
- Motivated to start a career not just find a job.
Preferred Qualifications:
- Familiarity with title production software and real estate transaction management systems.
- Knowledge of real estate terminology, title insurance policies, and closing procedures.
- Experience working with legal documents and understanding of property records.
- Ability to multitask and manage competing priorities in a fast-paced environment.
- Customer service experience with a focus on professionalism and responsiveness.
Responsibilities:
- Conduct preliminary title searches and gather necessary documentation for title examination.
- Assist in preparing title commitments, policies, and closing documents accurately and in a timely manner.
- Communicate effectively with clients, lenders, real estate agents, and escrow officers to obtain required information and resolve inquiries.
Skills:
The Title Assistant utilizes strong organizational and communication skills daily to manage multiple title files and coordinate with various stakeholders involved in real estate transactions. Attention to detail is critical when reviewing documents and preparing title commitments to ensure accuracy and compliance. Proficiency with software tools enables efficient document preparation, record keeping, and scheduling, which supports timely closings. Problem-solving skills are applied when addressing discrepancies or inquiries from clients and partners, helping to resolve issues promptly. Additionally, interpersonal skills foster positive relationships with clients and colleagues, contributing to a collaborative and productive work environment.
Salary : $15 - $25