Administrative Assistant - II

Fusion Sign & Design is currently seeking a full-time Administrative Assistant II to join our dynamic team located in Casa Grande, AZ. The person in this role will perform advanced administrative functions and offer support to sales, accounting, and operational processes. This role requires strong organizational skills, independent decision making, and the ability to manage multiple priorities in a fast-paced environment.

Primary Focus

• · Multi-department support
• · Process execution and coordination
• · Accuracy and efficiency

Key Responsibilities

Front Office & Coordination

• · Serve as primary point of contact for customers and vendors
• · Manage communications across departments
• · Support scheduling, coordination, and follow-ups

Sales & Project Support

• · Assist with entering design orders and sales orders
• · Support proposal preparation and documentation
• · Coordinate between sales, production, and customers
• · Track project documentation and updates

Accounting Support (AR/AP)

• · Assist with invoicing, collections, and customer accounts
• · Support accounts payable processes and vendor coordination
• · Process deposits, credit cards, and basic reconciliations
• · Ensure transactions are properly coded and documented

Payroll & HR Support

• · Assist with time card review and corrections
• · Support on-boarding paperwork processing and employee records
• · Maintain confidentiality of HR documentation

Operational Support

• · Assist with job costing coordination and documentation
• · Maintain organized and audit-ready records
• · Identify and improve inefficient processes

Qualifications

• · 2-5 years administrative experience
• · Experience supporting accounting and/or sales teams
• · Strong multitasking and organizational skills
• · Ability to work independently and prioritize workload
• · Experience with Quick Books or ERP systems preferred

Typical Scope

• · Experienced individual contributor
• · Works independently with minimal supervision
• · Supports multiple departments
• · Other duties to be assigned

Benefits

• · Medical, Dental, Vision Insurance
• · Paid vacations
• · Paid sick leave
• · Paid holidays
• · 401k
• · Life Insurance
• · Employee Discount
• · Quarterly, Profit-Based Incentives

Job Type: Full-time

Pay: Starting $25.00/hr.

Job Tags: Full-time, Work at office

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25