What are the responsibilities and job description for the Office Coordinator position at Fusion HCR?
Fusion HCR is hiring! We are looking for an Office Coordinator for a global security company in Phoenix AZ.
Position Summary
The Receptionist / Office Coordinator is the first impression for employees, clients, and visitors.
Responsibilities
- Maintain efficient office operations.
- Greet and sign in all visitors; confirm appointments with all parties.
- Schedule meetings.
- Answer the telephone and screen calls.
- Sort and manage incoming/outgoing mail and shipping.
- Order and stock office and mail room supplies.
- Scan and archive files.
- Enter data into various internal systems.
- Operate office equipment and make request for repairs and services.
- Maintain vendor accounts by sending invoices and working with accounts payable
- Serve as the onsite facility coordinator.
- Book meeting rooms and assist with reservations for audio/video.
- Assist with event planning for office functions.
- Coordinate catering and amenities for on-site meetings.
- Coordinate with building management and cleaning company to ensure employees have access to the building’s facilities or submit work orders.
- Assist with other Facilities Department related tasks such as Safety, Uniforms, Fleet.
Required Skills & Qualifications
- 1-3 years’ receptionist/administrative experience.
- Knowledgeable in Microsoft Office: Word, Excel and PowerPoint.
- Self-motivated and highly reliable. Able to deliver high-quality work under tight deadlines.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to prioritize and execute tasks with minimal direction.
- Positive and enthusiastic attitude with the motivation to learn and take on greater responsibility over time.
- Strong interpersonal skills; represents the company well internally and externally.
- Preferred: experience working in a CRM and/or expense reporting software.
You don’t have to match all the listed qualities and skills exactly to be considered for this role. In fact, we expect you to master some of these on the job. So please apply!