What are the responsibilities and job description for the Accounts Payable Associate position at Fuse3 Solutions?
We are seeking a detail-oriented Accounts Payable Associate to join a growing accounting team. This position is responsible for the accurate and timely processing of vendor invoices, payment requests, and account reconciliations while maintaining strong relationships with vendors and internal stakeholders. The ideal candidate will have experience working within an ERP system, possess strong analytical skills, and demonstrate a commitment to accuracy and process improvement.
Key Responsibilities
Key Responsibilities
- Process and code vendor invoices, ensuring proper approvals, accurate account allocation, and compliance with company policies.
- Enter and maintain payment requests, including checks, ACH transactions, and wire transfers.
- Review invoice details for accuracy and completeness, following up as needed to obtain missing documentation.
- Communicate with vendors and internal departments to resolve invoice discrepancies, payment inquiries, and account issues.
- Research and resolve accounts payable concerns, including duplicate invoices, credits, vendor statements, and payment status questions.
- Maintain organized and audit-ready accounts payable records and supporting documentation.
- Assist with month-end close activities, account reconciliations, and reporting requirements.
- Adhere to internal controls, company policies, and established accounting procedures.
- Support special projects and other accounting-related duties as assigned.
- High School Diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
- Minimum of 2 years of accounts payable experience, including invoice processing and coding.
- Experience working within an ERP system
- Strong Microsoft Excel skills, including functions such as Pivot Tables, VLOOKUP/XLOOKUP, and formulas used for reconciliations and reporting.
- Understanding of accounts payable processes, payment terms, invoice matching, and debit/credit concepts.
- Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
- Excellent communication and customer service skills.
- Ability to work independently while collaborating effectively within a team environment.