What are the responsibilities and job description for the Office Administrator position at Fusco Personnel, Inc.?
Office Administrator
Albany, NY
Fusco Personnel is actively recruiting for an Office Administrator to join our well-respected client in the Capital Region area. This is a full-time, temporary opportunity to join a well-respected organization!
The ideal candidate will provide executive administrative support, maintain donor data, and manage the day-to-day office functions of the organization.
Duties & Responsibilities:
- Coordinate staff and board meetings, events, scheduling, meeting materials, minutes, follow-ups, and catering.
- Provide administrative support to the CEO, including correspondence, reports, calendars, deadlines, and deliverables.
- Oversee office supplies, equipment, IT needs, inventory, and maintenance in collaboration with the Director of Operations.
- Maintain the organization’s donor database, records, and personalized correspondence, including updates to donor information and communication preferences.
- Collaborate with Development and Communications staff to prepare donor lists, reports, and analyses that support fundraising and outreach.
- Process donations, pledges, tribute gifts, gift notifications, and employee giving and matching contributions.
- Reconcile financial records with the CEO, CFO, and Development team.
- Review timekeeping and attendance records and prepare biweekly payroll.
- Coordinate with the external HR provider on compliance, employee records, benefits administration, and required staff training.
- Facilitate new employee onboarding, including account access, equipment, keys, and orientation to organizational policies.
- Manage incoming and outgoing mail and general organizational email.
- Develop and improve office systems and procedures to support efficiency and productivity.
- Proofread and edit organizational materials to maintain clear, consistent communications as needed.
- Perform additional duties as assigned.
Minimum Qualifications:
- Associate’s degree or higher
- 2 years of administrative experience; nonprofit experience preferred
- Valid New York State driver’s license
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Database management experience; Blackbaud Raiser’s Edge preferred.
- Familiarity with Canva, QuickBooks, Family Registry, or VolunteerHub a plus.
Salary Range:
$24.00-$32.00/hour (based on experience)
Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff.
Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level – consider contacting our experts.
Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer
Salary : $24 - $32