Contract Administrative Associate

Job Purpose

The Contract Division Administrative Associate plays a key role in supporting the Furnitureland South Contract team. This highly motivated and organized individual must possess strong communication and time management skills. Responsibilities include, but are not limited to, coordinating with a variety of furniture manufacturers, assisting accounting with collections, communicating with clients, and supporting various administrative functions to ensure seamless operations. This position works closely with the Executive Director of Contract and the Installation Operations Manager to ensure the timely and successful execution of projects.

Essential Functions and Responsibilities

1. Schedule meetings for Management team
2. Following up with manufacturers – tracking orders / order acknowledgements
3. Assisting with Punch orders (paperwork, coordinating with CSR’s, repair / shop)
4. Communicate with clients with regards to delivery scheduling
5. Assisting accounting with collections
6. Improve responsiveness and client communications.
7. Arrive punctually and consistently for work; Assist in keeping work areas clean and organized
8. Effective working as an individual or within a team

Competencies

1. Communication (written & verbal)
2. Typing, computer, and basic office skills
3. Proficient in MS Office Software
4. Detail oriented with excellent time management skills
5. Ability to work in a fast-paced environment, mindful of safety at all times
6. Dependable, dedicated, disciplined, and self-motivated with a positive and enthusiastic attitude
7. Accelerated learner with problem solving and analytical aptitude
8. Effective as an individual or within a team working environment

Required Education and Experience

• High School Diploma or GED
• 1-3 years administrative experience

Preferred Education and Experience

• Previous Commercial or Contract administrative experience
• Associates Degree or higher

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This position would require the ability to lift up to 50lbs.