What are the responsibilities and job description for the Executive Assistant to CEO position at Fundraise Up?
Highlights
We’re Fundraise Up - a global fundraising platform built to make donating to nonprofits fast, seamless, and accessible to all. Every month, our technology powers tens of millions of dollars in donations across the globe. We focus on innovation that directly impacts results: faster load times, higher conversion rates, global payment support, and accessibility-first design.
Our platform is trusted by many of the world’s leading nonprofits, including UNICEF, the Alzheimer’s Association, and a wide range of global NGOs. With a 4.9/5 rating across top software review platforms, we’re recognized not just for our impact - but for the quality of the product we deliver.
About The Role
We’re seeking a highly organized, business-minded Executive Assistant to work on-site in our Industry City, Brooklyn office. This role blends high-level strategic support with hands-on executive assistant responsibilities. You’ll sit alongside the CEO each day to manage their schedule, streamline their workflow, and keep priorities moving — while also driving special projects, producing executive-ready presentations, and supporting key external engagements.
You will be an extension of the CEO: anticipating needs, creating structure, and providing the operational and strategic support required for the CEO to show up at their best. This role requires exceptional discretion, sound judgment, and the ability to handle highly sensitive information.
Responsibilities
- OTE: 130,000 - 150,000
- Location: On Site (Industry City, Brooklyn)
- Stock options
We’re Fundraise Up - a global fundraising platform built to make donating to nonprofits fast, seamless, and accessible to all. Every month, our technology powers tens of millions of dollars in donations across the globe. We focus on innovation that directly impacts results: faster load times, higher conversion rates, global payment support, and accessibility-first design.
Our platform is trusted by many of the world’s leading nonprofits, including UNICEF, the Alzheimer’s Association, and a wide range of global NGOs. With a 4.9/5 rating across top software review platforms, we’re recognized not just for our impact - but for the quality of the product we deliver.
About The Role
We’re seeking a highly organized, business-minded Executive Assistant to work on-site in our Industry City, Brooklyn office. This role blends high-level strategic support with hands-on executive assistant responsibilities. You’ll sit alongside the CEO each day to manage their schedule, streamline their workflow, and keep priorities moving — while also driving special projects, producing executive-ready presentations, and supporting key external engagements.
You will be an extension of the CEO: anticipating needs, creating structure, and providing the operational and strategic support required for the CEO to show up at their best. This role requires exceptional discretion, sound judgment, and the ability to handle highly sensitive information.
Responsibilities
- Manage CEO’s calendar, daily schedule, travel, and daily workflow - working directly next to him, providing real time support
- Oversee confidential email inbox; triage, draft responses, escalate priorities
- Prepare meeting materials, brief CEO, take confidential notes and handle follow-ups
- Create polished presentations and briefing materials for Executive Team meetings, Board/Advisory sessions, investor updates, and external events
- Conduct research, analyze information, and synthesize insights to support CEO decision-making. Support special projects (ie, Industry Advisory Board operations including agendas, content, logistics, and follow-ups)
- Draft clear, concise, professional communications on behalf of the CEO, including emails, summaries, and talking points; maintain confidentiality with absolute discretion and professionalism
- Build structure around the CEO’s priorities and support alignment across the leadership team, drive accountability with internal stakeholders
- Identify operational gaps and implement systems and routines that increase the CEO’s effectiveness
- Execute ad-hoc tasks or projects as required to meet evolving business priorities
- 6 years of experience in an Executive Assistant or similar role supporting senior executives
- Must be able to work in person, full-time, in our Industry City, Brooklyn office
- Impeccable discretion, professionalism, and judgment
- Exceptional organizational skills and ability to manage complex, fast-moving workflows
- Strong written communication and presentation-building skills (Google Slides/PowerPoint)
- Experienced in note-taking for executive-level meetings and handling sensitive information securely
- Strong project management and cross-functional coordination abilities
- Confident, polished presence with excellent relationship management skills
- Comfortable switching between strategic work and hands-on execution
- Health, Dental, and Vision insurance covered at 100% for employees, 80% for employee plus dependents, and 70% for employees plus family.
- FSA Spending Account.
- Remote or Hybrid work. Our teams are spread globally.
- 15 days of vacation, 7 company holidays plus an additional 3 floating holidays and 5 sick days.
- 401(k) plan with company match.
- 100% Company-paid short-term disability, long-term disability, basic life insurance and AD&D.
- Paid parental leave (12/6 weeks).
- Please note: All official correspondence from Fundraise Up will exclusively originate from the @fundraiseup.com domain. Exercise caution and ensure the authenticity of emails claiming to be from our company.***